Administration Manager

2 days ago

Pune, Maharashtra, India Ajeenkya Dy Patil University Full time
  • Company Name: Go School
  • Job Title: Admin Manager / Admin In-Charge
  • Location: D Y Patil Knowledge City, Charholi Bk. Via Lohegaon, Pune , Maharashtra, India
  • Position Type: Full-Time

Job Summary

The Admin Manager will oversee all administrative, operational, and compliance functions of GoSchool and the ADYPG group. This role requires a detail-oriented, organized professional with strong experience in school administrationpreferably in an international school environmentwho can efficiently manage documentation, budgeting, facilities, official correspondences, and legal formalities. The position also involves close coordination with the COO and project heads for group-level administrative operations and documentation management.

Key Responsibilities

  • Supervise and manage day-to-day administrative operations to ensure smooth functioning across all school departments.
  • Oversee the team and maintain operational efficiency and safety.
  • Manage procurement processes, vendor selection, contract renewals, and service-level agreements.
  • Prepare and maintain official correspondences, reports, circulars, and regulatory documentation according to management requirements and institutional standards.
  • Ensure timely completion of all legal formalities, licenses, renewals, and compliance filings with relevant authorities.
  • Support the school leadership team during audits, inspections, and board-affiliation renewals.
  • Prepare, track, and manage the annual school and administrative budget; monitor vendor payments, staff salary, invoices, and day-to-day expenses.
  • Maintain accurate filing systems, records, and archives for all administrative and compliance documents.
  • Manage logistical arrangements for school events, training programs, and board-related activities.
  • Facilitate smooth internal communication and coordination across all departments and external stakeholders.

Additional Responsibilities ADYPG Group

  • Handle administrative documentation and record management for group-level projects.
  • Maintain project budget sheets, expense records, and payment tracking to ensure financial transparency.
  • File and track all licenses, permits, and renewals for ADYPG group institutions and initiatives.
  • Coordinate closely with the COO and project heads for timely completion of administrative deliverables, compliance filings, and documentation reviews.
  • Support inter-departmental communication and reporting across the group's ongoing projects.
  • Assist in overall administrative planning, logistics, and operational oversight for ADYPG group expansions and events.

Qualifications and Experience

  • Bachelor's degree in Administration, Management, or a related field (Master's preferred).
  • Minimum 5–7 years of experience in administrative operations, preferably with at least 2 years in an international school environment.
  • Proficient in MS Office, Google Workspace, and school ERP systems.
  • Strong organizational, documentation, and communication skills.
  • Ability to work efficiently under deadlines and handle multiple responsibilities.

Preferred Attributes

  • High integrity, confidentiality, and accountability.
  • Strong interpersonal and coordination skills.
  • Attention to detail with a problem-solving approach.
  • Proactive mindset with commitment to operational excellence.

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