Administration/Facility Manager

2 days ago

Pune, Maharashtra, India Pratiti Technologies Full time

About the Role:(Only Male Candidates Apply)

We are seeking a proactive and organized Admin/Facility Manager to oversee the day-to-day administrative operations, office infrastructure, and facility management of our IT services company. The ideal candidate will ensure a safe, efficient, and well-maintained workplace while supporting a dynamic, fast-paced tech environment.

Key Responsibilities:

Facility & Office Management:

  • Oversee the daily maintenance, cleanliness, and functionality of office premises and infrastructure.
  • Manage security, housekeeping, pantry services, and office upkeep through internal teams or outsourced vendors.
  • Plan and execute seating arrangements, workspace allocation, and infrastructure expansion as per business requirements.

Vendor & Asset Management:

  • Identify, negotiate, and manage contracts with vendors for facility-related services (housekeeping, security, supplies, office equipment, etc.).
  • Track and maintain an up-to-date asset inventory for office equipment, IT infrastructure, and company resources.

Administrative Operations:

  • Manage front office, courier services, visitor management, and other administrative functions.
  • Oversee travel management, accommodation, and logistics for employees and guests when required.
  • Ensure timely procurement of office supplies, stationery, and consumables.

IT & Infrastructure Support Coordination:

  • Liaise with internal IT support and external vendors to maintain uninterrupted power supply, network, and infrastructure support.
  • Coordinate AMC (Annual Maintenance Contracts) for UPS, HVAC, elevators, and other critical systems.

Compliance & Safety:

  • Ensure adherence to statutory and safety regulations for office premises (fire safety, workplace health regulations, etc.).
  • Develop and oversee office emergency preparedness plans, security protocols, and evacuation procedures.

Budgeting & Reporting:

  • Prepare and manage facility budgets and expense tracking for administration-related activities.
  • Submit periodic reports on facility operations, vendor performance, and cost optimizations.

Skills & Qualifications:

Must-Have:

  • Bachelors degree in Business Administration, Facilities Management, or related field.
  • 5+ years of experience in facilities and administrative management, preferably in IT/ITES industry.
  • Strong vendor management, negotiation, and operational skills.
  • Knowledge of office infrastructure management, safety standards, and regulatory compliances.
  • Good communication, leadership, and problem-solving abilities.

Preferred:

  • Experience in managing multi-location office operations.
  • Exposure to IT infrastructure support processes and business continuity protocols.

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