Administrative Office Manager

About the Company

QNOPY Platform is a combination of software and data management services aimed at streamlining field data collection for environmental and construction projects. Our mobile apps, which function completely offline, are available on Android and iOS App Stores and have received a user rating of 4.5 stars. We set up your projects, build forms, and train your users to integrate seamlessly with your technology needs. Known for our exceptional customer service, our support team is accessible via email or phone and resolves issues swiftly within 15 minutes. With instant access to geocoded photos and data, our user-friendly app caters specifically to the environmental and construction industry's field requirements.

About the Role

We are seeking a highly organized and proactive Administrative Office Manager to oversee daily office operations, support HR functions, process payroll, and ensure smooth business administration. The ideal candidate is professional, detail-oriented, and capable of maintaining a positive work environment while enforcing company policies and standards.

Key Responsibilities

Office Administration & Operations

• Manage day-to-day office operations, supplies, facilities, vendors, and maintenance.
• Ensure the office environment is organized, safe, and efficient.
• Oversee front desk/reception activities, visitor management, and travel arrangements.
• Maintain records, documentation, and company files (physical and digital).

HR & Employee Coordination

• Assist in recruitment coordination, onboarding, and exit formalities.
• Maintain employee records, attendance, leave management, and compliance documentation.
• Support management in employee engagement activities, office events, and internal communication.
• Ensure professional behavior, confidentiality, and uphold office discipline and company policies.

Payroll & Compliance

• Process monthly payroll
  in coordination with finance, ensuring accuracy in attendance, leave deductions, reimbursements, and statutory components (PF, ESIC, TDS, gratuity, etc.).
• Maintain payroll data, salary structure records, and ensure timely disbursement.
• Coordinate with CA/payroll consultants for statutory filings and compliance documentation.

Administrative Planning & Reporting

• Prepare and maintain reports, documentation, and communication for management.
• Develop and implement office procedures, checklists, and administrative systems.
• Plan and support annual goal-setting and employee performance review processes.
• Organize forms, schedules, trackers, and documentation for HR and administrative tasks.

Coordination with Management

• Act as a single point of contact between employees and management for office-related communication.
• Prepare presentations, schedules, and structured plans for management when required.
• Support leadership with meeting coordination, documentation, follow-ups, and action tracking.

Qualifications & Skills
Required:

• Bachelor's degree in Business Administration, HR, Commerce, or related field.
• 3–6 years of experience in office administration, payroll processing, or HR coordination.
• Strong verbal and written communication skills in English and Hindi/Marathi.
• Proficiency in MS Office/Google Workspace (Docs, Sheets, PowerPoint).
• Excellent organizational, documentation, and time management skills.

Preferred:

• Experience in payroll management and statutory compliance in India.
• Experience in managing small to midsize office teams (20–100 employees).
• Understanding of HR policies, labor laws, employee performance reviews, and audits.

Key Attributes

• Professional and respectful demeanor.
• Strong sense of ownership and accountability.
• Detail-oriented and process-driven.
• Balanced approach – approachable yet maintains authority and professionalism.
• Ability to handle sensitive employee matters with discretion.

Why Join Us?

• Opportunity to grow with a fast-evolving organization.
• Collaborative work culture and leadership that values initiative.
• Exposure to administration, HR, payroll, and process-building responsibilities.