Senior Executive Assistant

Company Description

Ronin Legal is an international law firm with offices in UAE and Bangalore, India. We specialise in advising on complex, cross-border regulatory and transactional matters.

Role Description

This is a full-time, on-site position based in Indiranagar, Bangalore for a Senior Executive Assistant for the Founding Partner.

Role Overview

The Senior Executive Assistant is a pivotal role, serving as the Founding Partner's on-the-ground representative in the Bangalore office. This individual will manage the Partner's complex administrative and business needs while simultaneously ensuring the efficient, compliant, and smooth operation of the entire India office, including direct operational management of staff and HR functions.

Key Responsibilities

1. Executive Support to Founding Partner

* Calendar & Correspondence: Proactively manage a complex international calendar, scheduling meetings, and filtering/prioritizing all forms of communication.

* Travel Management: Expertly manage and book all domestic and international travel logistics (flights, visas, accommodation, itineraries) for the Partner and occasionally for other senior staff.

* Business Development Support: Assist in preparing presentations, pitch documents, client outreach, managing vendors and so on.

* Confidential Documentation: Handle sensitive, confidential, and time-critical documents and client information with absolute discretion.

1. Office Operations & Systems Implementation:

* Process Design: Design, document, and implement robust operational systems and processes (e.g., client intake, document management, resource allocation) to ensure seamless operation.

* Financial Administration: Oversee the day-to-day accounts payable/receivable process, including tracking vendor invoices, processing expense reports, managing petty cash, and supporting the billing cycle to ensure timely and accurate client invoicing.

* Vendor Management: Manage relationships and contracts with essential office vendors (IT, utilities, supplies, facility management).

* Compliance: Ensure the office adheres to local regulatory requirements for facilities, health, and safety.

1. HR & Team Management

* HR Administration: Run the full spectrum of HR functions, including maintaining personnel files, managing payroll documentation, tracking leave, and ensuring compliance with local labor laws.

* Recruitment & Onboarding: Manage the administrative process for new hires, including drafting offers, completing background checks, and executing a professional onboarding program.

* Culture & Environment: Foster a positive, professional, and high-performance culture within the Bangalore office.

Desired Experience & Attributes

* Senior Executive Support Experience (Mandatory): Minimum of 7-10 years of progressively responsible experience in a similar Executive Assistant, Office Manager, or Chief of Staff role, preferably within a corporate or law firm environment.

* Operational Acumen: Proven track record of independently implementing and managing complex operational systems and processes.

* Financial Literacy: Strong understanding of basic accounting principles, invoicing/billing cycles, and expense management.

* Technical Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint) and experience with legal practice management software or billing systems is a significant advantage.

* Initiative & Autonomy: Must be a proactive self-starter who can take ownership and execute tasks without constant supervision.