Executive Assistant

10 hours ago

Bengaluru, Karnataka, India Ather Energy Full time ₹ 15,00,000 - ₹ 20,00,000 per year

You'll be our
: Executive Assistant

You'll be based at
: IBC Knowledge Park, Bengaluru

You'll be aligned with
: Senior Executive Assistant

You'll be joining our
: Founder's office

What you'll do at Ather

  • Manage calendar for CEO & CXOs. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, and follow up appropriately.
  • Follow-up on meetings, action items & share updates. Attend meetings, take notes, follow up on action items from Management Review meetings, etc.
  • Travel Booking Management for CEO & CXOs: Coordinate with the admin team for the arrangement of domestic and international travel - booking tickets, accommodation, transport; applying for e-passes, Visa, passport renewal, reimbursements
  • Manage Expenses & Reimbursement - Collect bills and invoices for travel reimbursement; Collect tax invoices for end of year submission - Flexi Benefits & tax declaration invoices; Expense management for external events, board meetings, or any other external vendor meetings at office or hotels.
  • Provide Support and drive large/small projects to closure: Coordinate between teams across the organization to execute large/ small projects. Eg: Program Management
  • Provide support to admin/ finance or any other internal team to set up large meetings and events across the org or external. Eg: All Hands time/schedule, Coordinate for investor meetings, PR conferences/ events, etc
  • Coordinate time with CEO & CXOs for signatures

Here's what we're looking for

  • Email Management, Calendar management, Travel management, Expense Management
  • Good Verbal & Written Skills with basic knowledge of MS office
  • Problem solving abilities and ability to build relationships
  • Should have worked with CXOs previously

What you bring to Ather

  • Should have at least 5 to 10 years of experience.
  • No specific educational background mandatory.
  • The reporting of this role will be to a Senior Executive Assistant and not a CXO directly.

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