Executive Assistant To Managing Director

3 days ago

Chennai, Tamil Nadu, India SAI HR CONSULTANTS Full time ₹ 9,00,000 - ₹ 12,00,000 per year

We are Hiring for Energetic Executive Assistant to MD for our Tier 1 Automotive Supplier for Tata Motors and Mahindra in Oragadam Chennai. 3 to 8 Years from a Manufacturing Industry Background.

JOB DESCRIPTION

1. Calendar Management: Effectively managing the MDs schedule, including arranging appointments, meetings, travel and stay plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time.

  1. Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening, filtering, triaging and managing emails, calls, and other forms of communication correspondence, responding on behalf of the MD when necessary.

  2. Information Management: Handling confidential and sensitive information with discretion and organizing and maintaining files and records. This may involve preparing reports, presentations, and documentation for the MD.

  3. Meeting Coordination: Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed.

  4. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning.

  5. Project Support: Assisting the MD in various projects by conducting research, compiling data, and providing administrative support, assigning work, follow up on results to ensure project milestones are met.

  6. Relationship Management: Building and maintaining positive relationships with key stakeholders, both internally and externally. This involves building effective communication and representing the MD professionally.

  7. Problem Solving: Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary.

  8. Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the MDs participation.

Skills

The role requires a high degree of initiative and autonomy, and the ability to make decisions within a framework of changing demands.

Technical Skills:

  • Proficient in Office Software
  • Calendar Management
  • Task and Project Management
  • Data Management
  • Research Abilities

Soft Skills:

  • Confidentiality
  • Problem-Solving
  • Initiative
  • Attention to Detail
  • Interpersonal Skills
  • Communication Skills
  • Time Management

Qualifications and Experience.

A Graduate Degree with a Post Graduate Degree Diploma in Management.

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