Executive Assistant To Managing Director

3 days ago

Chennai, Tamil Nadu, India Hiliving Projects LLP Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Role Summary

We are seeking a male Executive Assistant to the Managing Director (MD) who will serve as a trusted partner, supporting the MDs office in all administrative, operational and strategic tasks. The ideal candidate will bring high confidentiality, excellent communication skills, sound judgment, and the ability to coordinate across departments and external stakeholders.

Note: Preference is given to male candidates for this position.**

Key Responsibilities

  • Provide comprehensive administrative support to the MD: manage calendar, schedule meetings, coordinate travel & accommodation, prepare expense reports and handle correspondence.
  • Act as the primary point of contact between the MD and internal/external stakeholders (vendors, clients, senior management, government authorities, etc.).
  • Prepare briefing materials, presentations, reports and meeting minutes for the MD; follow up on action items.
  • Organise and prioritise information flow: screen emails/phone calls, draft responses, escalate issues appropriately.
  • Maintain confidential documents and records; ensure the MDs office functions smoothly and efficiently.
  • Assist with project tracking and coordination: liaise with project teams, site teams, finance, legal, marketing to obtain updates, compile summaries for the MD.
  • Support the MD in personal errands or tasks when required (within Company policy) to ensure the MD's time is optimally utilised.
  • Arrange board/senior-leadership meetings, travel itineraries, and logistics for offsite events or visits.
  • Conduct basic research, gather data (market, competitor, regulatory) and prepare one-page summaries for the MD's review.
  • Maintain and update contact lists, office / site schedules, and ensure documentation is organised and up to date.

Qualifications & Skills

  • Bachelor's degree in Business Administration, Management, or equivalent; post-graduate would be a plus.
  • Minimum of 4-6 years of experience as Executive Assistant/Office Manager to senior leadership in real estate / construction / corporate environment.
  • Strong organisational skills, capable of managing multiple priorities and deadlines in a fast-paced environment.
  • Excellent written and verbal communication skills in English and Tamil.
  • High level of confidentiality, discretion and professionalism.
  • Strong interpersonal skills; ability to liaise with senior management, external partners, teams and vendors.
  • Proficiency in office software (MS Office – Word, Excel, PowerPoint), calendar and travel management tools.
  • Ability to work extended hours or travel occasionally as needed (within Chennai / Tamil Nadu).
  • Proactive, self-motivated, detail-oriented and adaptable.
  • Familiarity with real estate/construction industry processes, documentation or terminology is highly desirable.

Personal Attributes

  • Trustworthy and mature, able to operate with minimal supervision.
  • Quick learner, comfortable switching between strategic thinking and hands-on execution.
  • Professional appearance and conduct; strong business etiquette.
  • Teamplayer mentality with ability to handle pressure and ambiguous situations.
  • Willingness to take initiative, anticipate the MD's needs and deliver proactively.

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