Executive Assistant to Executive Director

4 days ago

Chennai, Tamil Nadu, India Clar Aqua Engineering Services Pvt Ltd Full time ₹ 72,00,000 - ₹ 1,00,00,000 per year

Job Title: Executive Assistant – Architect

Department: Architecture / Design

Reports to: Principal Architect / Managing Director

Location: [Insert Location]

Employment Type: Full-Time

Job Summary:

The Executive Assistant – Architect will provide comprehensive administrative, technical, and design support to the Principal Architect and leadership team. This role requires a blend of organizational excellence, architectural knowledge, and communication skills to help manage projects, client coordination, and office operations efficiently.

Key Responsibilities:1. Executive Support

  • Manage the Principal Architect's calendar, meetings, and travel schedules.
  • Prepare presentations, reports, and proposals for client and internal meetings.
  • Handle confidential correspondence, documentation, and communication with discretion.
  • Assist in prioritizing tasks, project deadlines, and follow-ups.

2. Architectural & Design Support

  • Support in drafting design concepts, presentations, and schematic drawings using AutoCAD, Revit, SketchUp, or Adobe Suite.
  • Assist with project documentation, RFI responses, and submission packages.
  • Conduct research on materials, codes, and design references for ongoing projects.
  • Coordinate with consultants, vendors, and clients for drawings, approvals, and specifications.

3. Project Coordination

  • Track project timelines, deliverables, and milestones.
  • Maintain project databases, meeting notes, and file management systems.
  • Liaise between teams to ensure smooth project communication and progress updates.

4. Office & Administrative Support

  • Oversee documentation, filing, and digital record management.
  • Support office operations, procurement of design materials, and vendor management.
  • Organize company events, design reviews, and team meetings.

Qualifications & Skills:

  • Bachelor's degree in Architecture (B.Arch) or related field.
  • 2–5 years of experience in an architectural or design environment.
  • Strong knowledge of AutoCAD, Revit, SketchUp, and Adobe Creative Suite.
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication abilities.
  • Professional demeanor and discretion in handling sensitive information.
  • Ability to work independently and under pressure with tight deadlines.

Job Type: Full-time

Pay: ₹50, ₹60,000.00 per month

Benefits:

  • Provident Fund

Work Location: In person

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