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Executive Assistant to Managing Director
2 weeks ago
Country / Office: India – Chennai / Koch
i
Date: Sep 2025
Functional Group: Enabling Functions
Position: Executive Assistant
Job Level: Senior Executive
Reports to: Managing Director
Next Level: Assistant Manager
ABOUT US
EKK Infrastructure is an Engineering, Procurement and Construction (EPC)
company with a strong footprint in roads and highways execution, known for
disciplined delivery, safety and quality across multisite projects. With leadership
based in Chennai and operations across South India, EKK is scaling governance
and exploring diversification into building construction and select infrastructure
adjacencies.
ABOUT THIS OPPORTUNITY
We are seeking a high energy, detail oriented Executive Assistant (EA) to the
Managing Director (MD). This role acts as the MD's operational
righthand—owning calendars, governance cadence, communication, and
follow through—while coordinating with Projects, Contracts, Finance, HR and site
teams to ensure priorities are executed on time. The ideal candidate understands
an EPC environment, thrives in a fast paced setting, and communicates crisply
with senior stakeholders, clients and government agencies.
WHAT IS EXPECTED OF YOU?
As the EA to the MD, your key responsibilities will include:
Calendar, Gatekeeping & Briefing – Manage complex calendars; prioritize
requests; prepare daily briefs and talking points; ensure the MD is prepared
for internal/external meetings.
Leadership Reviews & Governance – Plan weekly/monthly reviews; publish
agendas; capture MoMs; maintain action trackers/OKRs; drive closure with
accountable owners across offices and sites.
Project & Site Coordination – Consolidate site MIS (progress, safety,
quality, cash, risks); flag delays/variances; coordinate site visits, permits and
logistics; escalate critical issues with data.
Tendering & Contracts Support – Maintain bid calendar; prepare pre bid
checklists; coordinate documentation with Estimation/Contracts; support
claims/letters and follow ups with clients/consultants.
Client & Government Correspondence – Draft letters/emails to
NHAI/PWD/PMC and vendors; schedule key meetings; track commitments
and compliance submissions.
Executive Communication & Decks – Create high impact presentations,
dashboards and board packs; synthesize complex updates into crisp
narratives for internal/external stakeholders.
Data, Tools & Documentation – Advanced Excel (pivots/lookups), strong
PowerPoint/Word; familiarity with project controls tools (e.g., MS
Project/Primavera) and DMS/SharePoint/ERP workflows.
Travel & Logistics – Plan domestic travel, site itineraries and
reimbursements; coordinate visitor management and MD led events/townhalls.
Confidentiality & Compliance – Handle sensitive information with discretion;
ensure adherence to company policies, approvals and statutory timelines.
Special Initiatives – Assist the MD on timebound projects (transitions, PMO
sprints, process improvements, audits) with measurable outcomes.
IN ORDER TO BE SUCCESSFUL IN THIS ROLE – YOU MUST
Be proactive, anticipate needs and take ownership—closing loops without
constant supervision.
Demonstrate meticulous attention to detail with strong planning, prioritization
and follow through.
Communicate crisply and respectfully across blue and white collar
stakeholders; maintain diplomacy under pressure.
Be data driven and solution oriented—convert ambiguity into structured plans
and measurable outcomes.
Model EKK's culture of safety, integrity, accountability and speed of
execution.
KEY PERFORMANCE METRICS
Leadership Cadence: % of planned reviews held on time; agenda/MoM
quality; action closure rate within SLA.
Project Visibility: Timeliness/accuracy of weekly MIS; early warning flags
raised; recovery plans tracked.
Communication Quality: Clarity and turnaround time of decks, letters and
briefs; stakeholder satisfaction (MD/leadership feedback).
Bid/Contract Support: Adherence to bid calendar and submission
checklists; documentation accuracy; claim/letter cycle times.
Logistics & Travel: Ontime travel planning, cost control and reimbursement
accuracy.
Confidentiality & Compliance: Zero breaches; on time statutory/board
document handling.
WHY EKK?
• High impact proximity to decision making with the Managing Director and
leadership team.
• Exposure to multisite EPC operations (roads/highways) and diversification
into buildings/infra-adjacencies.
• Meritocratic environment with learning, growth and a potential pathway to
PMO/Chief of Staff roles.
• Opportunity to shape governance, rhythm and communication standards
across the company.
DISCLAIMER
EKK Infrastructure is an equal opportunity employer and values diversity and inclusion. We foster
a high performance, safety first culture and provide opportunities for employees to learn, grow and
take on larger responsibilities across locations.
