Executive Administrative Assistant

4 days ago

Yelahanka, Karnataka, India Vidyashilp University Full time ₹ 40,00,000 - ₹ 80,00,000 per year

Key Responsibilities:

Administrative Coordination:

  • Assist in organizing and maintaining office systems, files, and records.
  • Support daily administrative operations including correspondence, scheduling, and logistics.
  • Prepare and process official letters, memos, and documents as required.

Student & Staff Support:

  • Assist in managing student records, processing forms, and responding to general queries.
  • Support onboarding activities for new students and staff, including document verification and record updates.
  • Handle requests for bonafide certificates, ID cards, loan letters, etc.

Office Assistance:

  • Coordinate meetings, appointments, and conference room bookings.
  • Manage travel arrangements, accommodation, and event logistics when required.
  • Ensure office supplies, stationery, and resources are stocked and organized.

Data & Reporting:

  • Update databases and maintain accurate documents in physical and electronic formats.
  • Assist in preparing reports, summaries, and presentations for management.

Qualifications & Experience:

  • Bachelor's degree in Administration, Commerce, Management, or related area.
  • 1–2 years of relevant experience in administrative support (educational or office environment preferred).
  • Proficiency in MS Office (Word, Excel, Outlook), and basic database handling.

Skills & Competencies:

  • Strong organizational and time-management skills.
  • Effective communication skills (written and verbal).
  • High attention to detail with the ability to maintain confidentiality.
  • Team player with a service-oriented approach.
  • Ability to handle multiple tasks and prioritize effectively.

Working Conditions:

  • On-site role with routine office hours.
  • May involve extended office hours during peak periods (admissions, events, etc.)

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