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Office Administrator

2 weeks ago

Pune, Maharashtra, India Aptlogica Technologies Full time ₹ 4,00,000 - ₹ 6,00,000 per year

Job Summary:

We are looking for a female Office Administrator / Receptionist who is reliable, well-organized, and professional to manage front-desk operations and support overall office administration. This dual-role position requires excellent communication skills, attention to detail, and the ability to multitask efficiently in a busy environment.

Role & responsibilities

Reception Duties:

  • Greet and welcome visitors in a courteous and professional manner.
  • Handle incoming phone calls and direct them to appropriate personnel.
  • Monitor and respond to front desk emails and correspondence.
  • Maintain the reception areas cleanliness and organization.
  • Schedule meetings and assist with appointment coordination.

Administrative Duties:

  • Provide administrative and clerical support to internal departments.
  • Maintain office supplies inventory and place orders when needed.
  • Organize and manage office records, documents, and filing systems.
  • Assist with data entry, reports, and routine documentation tasks.
  • Coordinate with vendors, maintenance, and facility services.
  • Support basic HR and accounting tasks such as attendance tracking and invoice filing.

Preferred candidate profile

  • Female candidate required for front-desk and administrative responsibilities.
  • Proven experience as a receptionist, office administrator, or in a similar administrative role.
  • Proficient in Microsoft Office (Word, Excel, Outlook).
  • Strong communication and interpersonal skills.
  • Well-organized, detail-oriented, and able to prioritize effectively.
  • Ability to handle confidential information professionally.

Preferred Qualifications:

  • Familiarity with office equipment (printers, scanners, intercom systems).
  • Previous experience in IT industry is an advantage.
  • High School Diploma; a degree or diploma in office administration is a plus