Proposal Coordinator

Created in 2000, Ivalua is a leading global provider of cloud-based procurement solutions.

COMPANY OVERVIEW

At Ivalua we are a global community of exceptional professionals, who believe that digital transformation revolutionizes supply chain sustainability and resiliency to unlock the power of supplier collaboration.

We achieve this through our leading cloud-based spend management platform that empowers hundreds of the world's most admired brands to effectively manage all categories of spend and all suppliers to increase profitability, improve ESG (environmental, social, and corporate governance) performance, lower risk, and improve productivity. Driven by our passions and fueled by our shared ambitions, we empower and challenge each other to create meaningful experiences for our colleagues, customers, partners, and communities.

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THE OPPORTUNITY

CONTEXT:

Our Bid Desk team operates across APAC, EMEA and AMER regions. The team plays a critical role in supporting Ivalua's strategic pursuits by delivering high-quality bid responses.With over "eleven" team members, the keeps growing to satisfy demanding customers.

ROLE:

Here at Ivalua, we are currently looking for a Proposal Coordinator. You will be reporting to the APAC Manager of the Bid Desk team and you will be responsible for all administrative aspects of proposal development, including initial review and response to all RFP questions using preapprove library content. The role involves reviewing all RFP requirements and providing preliminary responses for Subject Matter Experts (SMEs) to review, as well as coordinating all day-to-day aspects of each individual bid/proposal (in the APAC region and globally). They ensure that all of the questions have been answered as fully as possible, and that the organization has given itself the best possible chance of success.

This is a starting role that provides a great opportunity to join a winning team, gain deeper product and industry knowledge by representing our award-winning software platform, and grow your career in sales, solution consulting, marketing, project management, account management, or business development.

WHAT YOU WILL DO WITH US

Coordinate and produce RFP responses:

• Create RFP response project plan and organize and lead kick-off call(s)
• Create proposal drafts and provide "first pass" responses to the RFP questionnaires based on our existing, preapproved library content
• Coordinate relevant internal stakeholders and coordinate and lead teams through strategic reviews
• Manage proposal schedule and coordinate all team members to ensure all timelines are met.

Build and maintain the Ivalua knowledge library

• Maintain accurate content based on previous bid responses Q&A
• Update the knowledge library after bid submission with new boilerplate answers and new technical answers.
• Review old content on a regular basis with subject matter experts (Content Audits)
• Make sure that the answers are always up to date, relevant, and accurate.

Coordinate proposal printing, assembling, mailing/shipping as required.

Be able to effectively communicate within the response team & with other key stakeholders including interaction with subcontractors, vendors, and other entities associated with proposal development, including relationships with subcontractors, vendors, and other entities associated with proposal development.

Be able to work on multiple projects, balancing milestones, and due dates.

YOUR PROFILE

If you have the below experience and strengths this role could be for you:

Skills and Experience:

• Maximum 3 years of relevant experience in a similar role in a related business environment
• Strong proficiency in MS Office (advanced formatting in Word, PowerPoint, Excel) and Google Suite (Docs, Sheets).
• Exceptional organizational skills with proven project coordination or management abilities.
• Experience in RFP automation tools such as , Loopio, or equivalent platforms is a plus.
• Attention to detail, and strong ability to work against multiple predefined deadlines
• Ability to build strong relationships with Sales, Presales, Marketing, IT, and global teams.
• Quick learner with strong research skills and the ability to extract key information efficiently.
• Experience in a multicultural environment and familiarity with the technical software industry.
• Good understanding of procurement market challenges and experience in procurement/spend management is a plus.
• Bachelor's degree in business administration, IT, Sciences, Marketing or in a related discipline

Soft Skills :

• Excellent presentation skills and strong verbal communication abilities.
• Excellent written and verbal communication skills in English; other languages are an asset.
• Strong autonomy with effective management of priorities.

WHAT HAPPENS NEXT

If your application fits this specific positions' needs, our skilled Talent team will reach out to schedule an initial screening call. Get one step closer to achieving your goals – apply today

Our Talent team will guide you through every step of the interview process - from preparation to completion. They're here to support you

Our recruitment process is designed to assess your competencies through a series of personalised interviews with internal stakeholders relevant to the role.

Interviews will be conducted virtually via video or on-site with face-to-face meetings.

LIFE AT IVALUA

• Hybrid working model (3 days in the office per week),
• We're a team dedicated to pushing the boundaries of product innovation and technology,
• Sustainable Growth, Privately Held,
• A stable and cash-flow positive Company since 10 years,
• Snacks and weekly lunches in the office,
• Feel empowered to pursue your goals with improved team collaboration and increased creativity/productivity,
• Unlock and unleash your full professional potential with our exceptional training and career development program,
• Join a dynamic and international team of top-notch professionals who are experts in their respective fields. Collaborate with like-minded individuals who are deeply passionate and highly motivated about their work. Experience a truly diverse and inclusive work environment where your unique contributions are highly valued,
• Regular social events, competitive outings, team running events, and musical activities,
• Comparably recognized Ivalua for the following ) :

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United by our values we embrace diversity and equity in the broadest possible sense to create an inclusive workplace. To help our customers make supply chains more efficient, sustainable and resilient, we rely on a global team with a variety of backgrounds, skills and views. We believe in equal opportunity and in diversity as a driver of innovation that cultivates a spirit of inclusiveness, creates a productive and fun place to work, and provides fulfilling career opportunities for all Ivaluans.

Experience life at Ivalua - check out our captivating video Gain insight into our unique company culture and get a glimpse of what it's like to work with us.

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