Tender Manager

Job Title: Tender Manager

Location: Hyderabad

Experience

• 10+ years of experience

Responsibilities:

• Manage complete tender activities right from documentation, cost estimation, tender submission and post tender activities for renewable energy projects, EPC contracts, substations and Transmission lines (EHV) from 33KV to 400 KV.
• Rich corporate experience in preparation of Pre-qualification application, presentation of Company competence and qualification, Generation of enquiries, Preparation of estimates & proposals, Technical & Commercial negotiations, Contract finalization & Post Award Contract Administration.
• Leading the end-to-end bid process, including opportunity identification, qualification and proposal submission.
• Planning and executing bid strategies that align with the companys goals and client requirements
• Maintaining comprehensive and accurate bid documentation, including bid files, records of communication and pricing information
• Stay updated on industry trends, market insights and emerging best practices in bid management.
• Project Budget finalization, cash flow preparation & presentation, pre & Post award contract administration.
• Stay updated on upcoming tenders, keeping track of bid schedules, deadlines, and submissions.
• Coordinate the submission of queries to tendering authorities and represent the organization in pre-bid meetings to clarify doubts and concerns.
• Involved in analysis of Lost tenders (where we are not L-1), MIS Preparation, Annual meet presentation preparation.
• Preparation of proposals & agreements with clear terms & conditions for back-to-back contracts.
• Responsible for Price variation calculation for the projects.
• Pre-bid survey of projects invited in the tender.
• Preparation of documentation as per tender requirement including JV documents like MOU, JV agreements etc.
• Tender search - from newspapers, websites, subscribed sites and other relevant sources.
• Taking care of complete e-procurement system and uploading of bids all tenders.
• Analysis of competitor submitted bids to find out the shortfall documents to make them out of competition.
• Tender search - from newspapers, websites, subscribed sites and other relevant sources.
• Scrutiny of Tender Documents, preparation of synopsis, check list.
• Finding out clarifications required if any in Technical & Commercial part.
• Floating of enquiries to Suppliers / Manufacturers and service providers.
• Collaborate with internal stakeholders (finance, technical, legal) and external consultants to gather inputs for bid documents.
• Ensure the preparation of accurate, competitive, and compliant bid documents for submission.
• Handle both online and offline submission of bids while ensuring adherence to deadlines and guidelines.
• Act as the point of contact between internal teams (business development, legal, technical, finance) for the preparation and submission of bids.
• Track all bid-related updates and maintain a repository of communications for future reference.
• Perform market intelligence by monitoring competitors, tracking other bidders, and identifying trends in bid pricing and strategies.
• Manage post-bid compliance activities, including submission of all relevant documents to meet LOA (Letter of Award) conditions.

Must have Quoted the tenders to some of the following clients:

PGCIL, MSETCL, MPPTCL, HVPNL, JSEB, CSEB, RRVPNL, APTRANSCO, KPTCL, TSTRANSCOCESC, UPPTCL,  PHCN, KENGEN, TANTRANSCO, CORE, SCR, ECR, NCR, NWR, NR CR ,ECoR ,SWR, IRCON, RITES Ltd, RVNL, PSEB,  AEGCL, NTPC

Qualifications

• B. Tech/ M. Tech in Electrical engineering or related field