Tendering Assistant

Job description:

Job Title: Tendering Manager

Department: Business Development / Projects Location: Hyderabad (Corporate Office / Factory) Reports To: Senior Tendering Manager / Director Business Development

Role Overview

The Tendering Manager will be responsible for managing the preparation, coordination, and submission of tenders for equipment supply, infrastructure, and EPC projects across telecom, solar, irrigation, and water management sectors. This role ensures technical compliance, accurate cost estimation, and timely delivery of competitive bids that align with company objectives.

Key Responsibilities

1. Tender Preparation & Coordination

• Review tender notices and documents to understand technical scope, eligibility criteria, and submission requirements.
• Prepare tender checklists, assign responsibilities, and track progress until submission.
• Coordinate with design, production, purchase, finance, and service teams for inputs on specifications, costs, and lead times.
• Prepare and compile technical and commercial proposals as per client formats.

2. Cost Estimation & Proposal Development

• Prepare BOQ-based cost estimation sheets covering materials, fabrication, labor, logistics, installation, and overheads.
• Seek quotations from approved vendors and subcontractors for specialized components or services.
• Support value engineering and cost optimization exercises.
• Ensure the proposal is both technically sound and commercially viable.

3. Documentation & Compliance

• Ensure all tender documentstechnical, financial, and statutory—are complete, signed, and compliant.
• Prepare pre-bid clarifications, deviation lists, and responses to tender addendums.
• Maintain organized tender files and version control for all submitted bids.

4. Client & Vendor Interaction

• Attend pre-bid meetings, site visits, and client interactions to clarify scope and requirements.
• Coordinate with vendors, consultants, and internal departments for technical or commercial queries.
• Support negotiation and post-bid discussions when required.

5. Tender Tracking & Reporting

• Monitor tender portals (GeM, CPP, E-procurement sites, etc.) for new opportunities.
• Maintain a tender status report—from identification to submission, clarification, and result stages.
• Assist management in analyzing bid-win ratios and preparing reports for review meetings.

Required Skills & Competencies

• Solid understanding of tendering, estimation, and contract documentation in EPC or equipment supply businesses.
• Strong analytical and numerical skills for cost estimation.
• Excellent coordination, communication, and deadline management abilities.
• Familiarity with government and PSU e-procurement systems.
• Proficient in MS Excel, Word, and PowerPoint; knowledge of Zoho CRM or ERP tools is an advantage.
• Basic understanding of taxation, GST, freight, and payment terms in tendering.

Qualifications & Experience

• B.E./B.Tech in Mechanical / Civil / Electrical Engineering (MBA preferred but not mandatory).
• 1–3 years of experience in tendering, estimation, or project coordination roles in the manufacturing / infrastructure / EPC sector.
• Experience with government, PSU, or private sector bids related to telecom, solar, water, or urban infrastructure is preferred.

Performance Indicators

• On-time submission rate of tenders.
• Quality and accuracy of bid documents.
• Coordination effectiveness across departments.
• Tender win ratio and profitability margins.
• Compliance with company policies and client specifications.

Personality Traits

• Detail-oriented and process-driven.
• Proactive problem solver with multitasking ability.
• Team player with strong communication and documentation skills.
• Ethical, disciplined, and results-oriented.

Job Types: Full-time, Permanent

Benefits:

• Health insurance
• Provident Fund