Associate Bid Manager

2 days ago

Ahmedabad, Gujarat, India Sahana System Limited Full time ₹ 4,50,000 - ₹ 9,00,000 per year

Position Overview

An Assistant Bid Manager manages the end-to-end bid process by coordinating inputs, preparing compliant proposals, and ensuring timely submissions. The role involves analyzing RFPs/RFQs, maintaining documentation, assisting in pricing support, and collaborating with cross-functional teams, partners and OEMs to deliver high-quality bids

Key Responsibilities

  • Bid Process Management: Manage the complete bid lifecycle, ensuring timely, compliant, and quality submissions.
  • Documentation & Proposal Preparation: Draft, review, and format technical/commercial responses aligned with client RFP/RFQ requirements.
  • Team Coordination: Work with sales, technical, finance, and legal teams to gather inputs and finalize proposals.
  • Compliance & Quality Control: Ensure proposals meet all mandatory requirements, maintain checklists, and uphold document standards.
  • Repository & CRM Management: Maintain a database of reusable bid content and templates, company standard documents and projects, Managing leads on CRM portal.
  • Commercial Assistance: Support preparation of pricing sheets, assumptions, and risk notes with the pre-sales team.
  • Reporting & Tracking: Maintain bid trackers, provide progress updates.

Required Qualifications & Skills

Must-have:

  • Post Graduate – MCA/B.E/B.Tech/MSc. (IT) + MBA (preferred)
  • Knowledge of MS Office, eProcurement Portals, GeM etc.
  • Key soft skills: Analytical and reasoning, Communication, problem-solving, collaboration, Team and Time Management

Preferred:

  • GeM Gold Certified
  • Presales and Solutioning, Cost Estimation

Skills & Attributes

  • Strong written and verbal communication skills
  • Excellent organizational and time management abilities
  • Attention to detail with a focus on compliance and quality
  • Proficiency in MS Office (Word, Excel, PowerPoint) and collaboration tools
  • Ability to coordinate with cross-functional teams under tight deadlines
  • Analytical mindset with problem-solving skills
  • Adaptability and eagerness to learn bid management practices
  • Strong interpersonal skills for stakeholder engagement
  • Commercial awareness and basic understanding of pricing models
  • Self-motivated, proactive, and deadline-oriented

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