Front Office Cum Office Assistant

1 day ago

Bengaluru, Karnataka, India The Search House Full time ₹ 2,50,000 - ₹ 7,50,000 per year
Job Overview:

The Front Office Cum Office Assistant serves as the first point of contact for visitors and callers and plays a critical role in supporting the smooth operation of the office. This position includes the typical administrative tasks associated with front desk operations and expands to include assisting the directors with their daily tasks, managing schedules, and handling confidential correspondence. The ideal candidate will be highly organized, proactive, and have excellent communication skills.

KEY RESPONSIBILITIES:

Greeting Visitors :
  •  
  • Welcome visitors, clients, and guests professionally, ensuring they are directed to the correct person or department.
  • Maintain a clean and organized reception area.
Managing Incoming Calls and Emails:
  •  
  • Answer and direct phone calls to the appropriate personnel.
  • Respond to general email inquiries and forward them as necessary.
  • Handle inquiries and provide information about the company and its services.
Scheduling Appointments:
  •  
  • Manage and schedule appointments for visitors and staff.
  • Organize meeting rooms and ensure any necessary materials or equipment are available.
Mail and Deliveries:
  •  
  • Sort and distribute incoming mail and packages.
  • Prepare outgoing mail, ensuring correct timely dispatch.
Maintaining Front Office Inventory:
  •  
  • Track and order office supplies as needed.
  • Keep inventory of office equipment, ensuring they are in good working order.
General Office Support:
  •  
  • Perform general clerical duties, such as filing, photocopying, and scanning documents.
  • Assist with other ad hoc administrative tasks as required.
  • Assisting Directors:

Diary Management:

  •  
  • Organize and maintain the director(s)' calendars, schedule meetings, appointments, and travel arrangements.
  • Prioritize requests and ensure that the director(s) are prepared for meetings and other engagements.
Correspondence Handling:
  •  
  • Draft and manage letters, emails, and other communications on behalf of the directors.
  • Ensure that sensitive and confidential information is handled appropriately and securely.
Meeting Coordination:
  •  
  • Organize meetings, prepare agendas, take minutes, and distribute them.
  • Ensure the director(s) have all necessary documents and materials for meetings.
Travel Arrangements:
  •  
  • Make travel arrangements for the director(s), including flights, hotel bookings, and transport.
  • Ensure all logistics are in place for smooth travel experiences.
CANDIDATE PROFILE:
  • Excellent Communication Skills: Strong written and verbal communication skills with the ability to interact effectively with a variety of stakeholders.
  • Organizational Skills: Highly organized with a strong ability to prioritize tasks and manage time effectively.
  • Attention to Detail: Ability to manage multiple tasks without compromising on quality and accuracy.
  • Proficiency in Microsoft Office: Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook
  • Discretion: Must handle sensitive and confidential information with professionalism and care.
  • Customer Service Orientation: A professional, friendly demeanor when dealing with clients, visitors, and staff.
  • Adaptability: Flexible and able to handle changing priorities and work under pressure.
Preferred Qualifications:
  • Graduate with prior experience in front office or administrative support roles, preferably in a corporate or professional environment.
  • Educational Background: High School Diploma or equivalent. A degree in business administration or a related field is an advantage.
Multitasking Ability: Capability to juggle multiple tasks while maintaining high productivity levels.

Company Profile : 

Our client is a leader in renewable energy with services spanning innovative solutions in wind and solar projects, turnkey Electrical EPC, and cutting-edge technologies like storage, EV charging, and green hydrogen. Dedicated to advancing clean, efficient, and impactful energy solutions from transmission lines to substations. Revolutionizing Energy Systems for a Better Tomorrow

The focus is on sustainable energy solutions for both private and public energy infrastructure projects, with a focus on innovation and sustainability

  • front office executive

    1 week ago

    Bengaluru, Karnataka, India Novel Office Full time ₹ 2,00,000 - ₹ 4,00,000 per year

    DESCRIPTION:Responsible for handling front office and administration duties.Handling calls and directing the calls to concerned person / extension.Greeting and welcoming guests/clients and providing them with a positive first impression of the organization.Handling courier / order dispatches, entry of inward mails & disbursing to concerned department /...

  • Receptionist Cum Front Desk Officer For Bangalore

    1 week ago

    Bengaluru, Karnataka, India Excelvana Full time ₹ 2,00,000 - ₹ 4,00,000 per year

    working 6 days a week andFront Desk Officer cum Admin Assistant's duties and responsibilities• Keeping track of the people arriving for appointments and when they leave thebuilding. Required Candidate profileProven work experience 2 years) as a Receptionist, Front OfficeRepresentative• Proficiency in Microsoft Office applications.• Hands-on experience...

  • Front Office cum Admin

    1 day ago

    Bengaluru, Karnataka, India Aarna HR Solutions Full time ₹ 24,00,000 - ₹ 60,00,000 per year

    Company Description    GreetingsAarna HR Solutions is Bangalore based Human Resource Recruitment Company providing services to Various IT, ITES and Non- IT companies across India. Aarna Solutions strive towards hiring the best and the brightest talent in the industry. We hire individuals with a strong sense of pride in their performance, team spirit, and a...

  • Front Office Assistant

    1 week ago

    Bengaluru, Karnataka, India PIERIAN Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Job Summary:We are looking for a smart, well-presented, and organized Admin Executive to manage front office operations and provide administrative support across the organization. The ideal candidate will serve as the first point of contact for visitors, handle calls and correspondence, and ensure the smooth day-to-day functioning of the front office and...

  • Accounts cum Office Assistant

    1 week ago

    Bengaluru, Karnataka, India AARUSH ASSOCIATES Full time ₹ 1,50,000 - ₹ 3,00,000 per year

    Requirement of Office Assistant Cum AccountantFOR DEALERSHIP FIRM AT PATTENGERE-RAJARAJESHWARI NAGARDIRECT MESSAGE ME FOR JOBPosition – 01Salary – 15k to 25kLocation- Bangalore-Rajarajeshwari Nagar-Mysore RoadExperience 0 to 3 or more YearsComputer Skills- MS Office & Tally (ERP-9)CANDIDATE SHOULD BE PREFABBLEY FROM RR NAGAR OR NEAR BY1.Filling &...

  • Accounts Assistants CUM Office Administrator

    24 hours ago

    Bengaluru, Karnataka, India Aarna HR Solutions Full time ₹ 40,000 - ₹ 60,000 per year

    Company Description GreetingAarna HR Solutions is Bangalore based Human Resource Recruitment Company providing services to Various IT,ITES and Non- IT companies across India. Aarna Solutions strive towards hiring the best and the brightest talent in the industry. We hire individuals with a strong sense of pride in their performance, team spirit, and a desire...

  • assistant manager front office

    3 days ago

    Bengaluru, Karnataka, India Hyatt Centric MG Road Bangalore Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    SummaryTo assist the Front Office / Assistant Front Office Manager in managing the guest service department as a successful independent profit center, ensuring maximum guest satisfaction, through planning, organizing, directing and controlling the Concierge operation and administration.QualificationsIdeally with a relevant degree or diploma in Hospitality or...

  • Assistant Front Office Manager

    1 day ago

    Bengaluru, Karnataka, India Mister hair corporation Full time ₹ 3,60,000 - ₹ 4,80,000 per year

    Company DescriptionAt Mister Hair Clinic, we specialize in advanced hair transplant and hair restoration solutions designed to bring back your confidence and natural look. With state-of-the-art clinics in Bangalore, Chennai, and Salem, our team of highly trained surgeons and hair experts combine medical precision with aesthetic artistry to deliver results...

  • Front Office Executive cum Admin

    2 weeks ago

    Bengaluru, Karnataka, India investoxperts advisors pvt ltd Full time ₹ 3,60,000 per year

    Location: Kalyan Nagar , BangaloreHR : Sneha)Key Responsibilities:Front Office Management:Manage the reception desk – greet and guide visitors, clients, and vendors.Maintain the reception area in a neat and presentable manner.Manage courier and delivery services – inward/outward documentation.Administration:Monitor office supplies and place orders as...

  • Front Office

    5 days ago

    Bengaluru, Karnataka, India Naukri Hospitality Jobs Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    We are looking for a highly skilled and experienced Front Office & Guest Services Assistant Manager to join our team at the Marriott Hotel. The ideal candidate will have 1-3 years of experience in guest relations, front office operations, and excellent communication skills.Roles and ResponsibilityManage front office operations, ensuring seamless check-in and...