Event Operations Executive

7 days ago

Gurgaon, Haryana, India PassionWorkx Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Role Summary

We are looking for a detail-oriented
Operations Executive – Events

to plan, coordinate, and execute corporate events, exhibitions, and activations. This role demands strong vendor management, on-ground execution skills, and the ability to work under tight deadlines while ensuring high-quality delivery.

Key Responsibilities

  • Event Planning & Coordination:

Assist in pre-event planning, scheduling, and resource allocation.
- Vendor Management:

Identify, negotiate, and coordinate with vendors for venues, production, printing, fabrication, logistics, etc.
- On-Site Execution:

Supervise event setups, branding installations, AV arrangements, and ensure timelines are met.
- Client Coordination:

Act as the bridge between clients and internal teams to ensure smooth execution.
- Budget Tracking:

Work with the finance team to monitor project expenses and maintain cost efficiency.
- Documentation:

Prepare event timelines, checklists, vendor agreements, and post-event reports.
- Travel Management:

Coordinate travel, accommodation, and other logistics for event staff and clients.
- Problem Solving:

Handle last-minute changes, emergencies, or client requests with composure.

Requirements:

  • 2–4 years of experience in Event Operations / MICE / Exhibitions / Activations
  • Strong understanding of event production, fabrication, and logistics
  • Ability to work on multiple projects simultaneously under tight deadlines
  • Proficiency in MS Office (Excel, Word, PowerPoint)
  • Strong communication and negotiation skills
  • Flexible to travel for outstation events and on-ground supervision
  • Energetic, proactive, and solutions-oriented mindset

Educational Qualification

  • Bachelor's degree in Event Management, Hospitality, Marketing, or related field (preferred)

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