Production & Operations- Event management

4 days ago

Gurgaon, Haryana, India Headsmart Solutions Full time ₹ 6,00,000 - ₹ 18,00,000 per year

Production & Operations Executive/Manager

Location: NCR (Delhi, Gurgaon, Noida)

Industry: Event Management

Associate level- 3-5 years

Manager level- 8-12 years

Job Summary:

We are looking for a dynamic and experienced Production & Operations Executive/Manager with strong vendor connections across NCR. The role involves complete ownership of event production — from concept execution and budgeting to on-ground implementation and vendor management. The ideal candidate will bring creative ideas to life through efficient planning, strong market knowledge, and cost-effective operations.

Key Responsibilities:Production & Operations

● Manage and supervise the complete production cycle for corporate, social, and experiential events.

● Convert creative concepts into tangible setups — including fabrication, stage design, branding, décor, and experiential installations (POPs).

● Oversee on-ground setups, logistics, and technical executions, ensuring flawless delivery.

● Conduct market and material research to find cost-effective and innovative solutions for event elements and props.

● Handle on-ground purchasing for materials, fabrication items, and last-minute event requirements.

Budgeting & Financial Management

● Prepare detailed event budgets, cost sheets, and client quotations.

● Work closely with management to maintain healthy profit margins on every project.

● Negotiate rates with vendors and suppliers to optimize cost efficiency without compromising quality.

● Track and reconcile event expenses post-production to ensure profitability and transparency.

Vendor & Team Coordination

● Maintain and expand a strong vendor and supplier database across NCR.

● Coordinate with vendors for fabrication, sound, lights, stage, AV, printing, logistics, and manpower.

● Supervise on-ground production teams and ensure adherence to timelines and quality standards.

Research & Development

● Conduct in-depth research for artists, performers, emcees, speakers, and other event talent as per client needs.

● Explore innovative materials, technologies, and vendors to bring new ideas and experiences to life.

● Source and evaluate new event trends, formats, and execution methods for creative enhancement.

Client Coordination & Reporting

● Collaborate with client servicing and creative teams to ensure alignment with client expectations.

● Manage production timelines, deliverables, and real-time issue resolution during events.

● Prepare post-event reports including financial summaries, learnings, and vendor evaluations.

Requirements:

● Bachelor's degree in Event Management, Production, or a related field.

● 8+ years of experience in event production, operations, and budgeting.

● Proven experience in cost estimation, vendor negotiation, and maintaining profit margins.

● Strong connections with local vendors, suppliers, and production houses in NCR.

● Excellent understanding of stage design, fabrication, lighting, AV setups, and décor.

● Strong organizational, multitasking, and leadership skills.

● Proficiency in MS Office, Excel (for cost sheets), and event management tools.

● Willingness to travel and work flexible hours, including weekends and late nights during events.

Preferred Attributes:

● Strategic thinker with a creative and practical approach to execution.

● Excellent negotiation and interpersonal communication skills.

● Strong sense of ownership and accountability for project delivery.

● Up to date with latest event trends, technologies, and vendors in the industry.

Industry

  • Staffing and Recruiting

Employment Type

Full-time

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