Executive Assistant to Founder/CEO

11 hours ago


Gurgaon, Haryana, India The Art Collectible Full time US$ 40,000 - US$ 80,000 per year

You'll be the founder's right hand—owning calendars, communication, follow-ups, research, vendor coordination, photoshoot/logistics planning, and light ops across e-commerce and brand projects. The goal: create time, remove friction, and keep launches on track.

Location: ON-SITE - Gurugram, India

What you'll do

  • Calendar, meetings, travel, and notes; turn decisions into tasks with clear owners & deadlines.
  • Inbox and WhatsApp management: draft replies, chase confirmations, maintain CX tone.
  • Vendor coordination: packaging, couriers, photographers, studios; negotiate slots & rates.
  • Photoshoots & events: checklists, call sheets, props, pickups/returns, on-site execution.
  • Order & ops support: track priority orders, gift-wrap requests, replacements, and VIP clients.
  • Research & purchasing: samples, quotes, comparatives, simple spreadsheets.
  • Social/admin support: collate content assets, organize drives, prep product sheets.
  • Video editing

Qualifications

  • 2–5 years as EA/Chief-of-Staff/Operations Coordinator (startup/creator/luxury preferred).
  • Excellent written English; crisp WhatsApp and email etiquette.
  • Strong Google Sheets/Docs; basic Excel formulas; fast with checklists & follow-ups.
  • High ownership, discretion, and reliability; thrives in fast, detail-heavy work.
  • Comfortable coordinating across Delhi-NCR; occasional evenings/weekends during launches.

Email

with:

  1. Resume/LinkedIn
  2. A quick note on why you're a fit

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