15h Left: Executive Assistant to Chief Executive Officer

Job Description

Designation Executive Assistant (Founder&aposs Office)

Location 1st Floor, Tower-A, UNITECH CYBER PARK, Durga Colony, Sector 39, Gurugram, Haryana 122003

Days of working 5 (Sat& Sun fixed off)

Overview: We are seeking a highly organized and proactive individual to support the Chief of Staff in managing daily operations and ensuring efficient workflow within our organization. The ideal candidate will have exceptional communication skills, a strong attention to detail, and the ability to handle confidential information with professionalism and discretion. This role requires someone who can anticipate needs, prioritize tasks, and thrive in a fast-paced environment. The Founders Office role is dynamic and fast-paced, and without his/her expertise and dedication, the executive team members wouldn&apost be able to perform at their best.

Responsibilities:

Calendar Management:

- Coordinate and manage the Chief of Staff/CEOs calendar, including scheduling meetings, appointments, and travel arrangements.
- Anticipate scheduling conflicts and proactively resolve them to ensure efficient use of time.

Communication Liaison:

- Serve as a point of contact for internal and external communications directed to the Chief of Staff & CEO.
- Draft and prepare correspondence, memos, and presentations on behalf of the Chief of Staff and CEO.

Information Management:

- Organize and maintain documents, files, and records in both physical and electronic formats.
- Ensure easy access to information and timely retrieval of documents as needed.

Monitoring & Responding to Emails:

- Organising the CEO/ Chief of Staffs emails, messages, and prioritising what needs immediate attention.

Meeting Coordination:

- Prepare agendas, gather necessary materials, and take minutes during meetings as required.
- Coordinate logistics for meetings, conferences, and special events.

Administrative Support:

- Assist in preparing reports, presentations, and briefing materials for the Chief of Staff and CEO.

Project Assistance:

- Support special projects and initiatives led by the Chief of Staff, including research, data analysis, and coordination with various departments. Assist in making presentations and gathering & organising relevant data.

Executive Support: Handle personal tasks and responsibilities for the Chief of Staff, including managing personal appointments with discretion and confidentiality.

Confidentiality and Discretion:

- Handle confidential information with sensitivity and discretion.
- Uphold a high level of professionalism and integrity in all interactions.

Qualifications:

- We are seeking a candidate with 24 years of relevant work experience in the same field.
- Bachelors Degree from Tier 1 College.
- Excellent organizational and time management skills with the ability to multitask and prioritize workload.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Familiarity with Social Media and Web Analytics.
- Familiarity with Industry trends.
- Discretion and confidentiality in handling sensitive information.

Skills:

- Excellent verbal and written communication skills.
- Active Listening
- Emotional Intelligence
- Cultural Sensitivity.

Additional Requirements:

- Ability to work independently and as part of a team, with a proactive and positive attitude.
- Flexibility to adapt to changing priorities and deadlines.
- Strong problem-solving skills and attention to detail.
- Professional demeanour and strong interpersonal skills.
- Delegation Skills: Knowing the right person within the organisation for respective tasks.
- Resourcefulness.
- Managing Ambiguity

About Us:

Lyxel&Flamingo is all in one Digital Marketing Solution for businesses at the intersection of art, design, and technology. Our multi-competence left brain-right brain approach create powerful solutions for brands in an increasingly disruptive world.

For more information, please visit our office website: lyxelandflamingo.com.

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