Executive Assistant

3 days ago

Gurgaon, Haryana, India Cyboard School Full time US$ 9,00,000 - US$ 12,00,000 per year

Job Title: Executive Assistant to the Founder

Location: Onsite

Job Type: Full-Time

Working Days: 6 Days a Week (Monday to Saturday)

Reporting To: Founder / CEO

About Our Founder - Rajat Singhal
CA Rajat Singhal is a visionary serial entrepreneur leading multiple successful ventures, including Cyboard School (EdTech & Education), Collabora8 (Coworking), and Krish Group (Real Estate). With over 16 years of experience across diverse domains, he is known for turning big ideas into reality, building high-performing teams, and creating businesses that drive impact and value. A dynamic leader with a nation-building mindset, he combines strategic foresight with relentless execution.

Key Responsibilities

  • Calendar & Schedule Management: Organize and manage the Founder's calendar, including scheduling meetings, calls, and appointments across time zones.
  • Daily Operations Oversight: Coordinate daily business activities, track deliverables, and ensure the smooth functioning of workflows that report directly to or affect the Founder.
  • Email & Communication Management: Monitor and respond to emails, draft correspondence, and ensure timely communication both internally and externally.
  • Meeting Preparation & Follow-up: Prepare agendas, take detailed notes, track action items, and ensure follow-ups are completed.
  • Travel Planning & Logistics: Manage complex travel itineraries, accommodations, and travel-related expenses.
  • Confidential Support: Handle confidential and sensitive information with discretion and professionalism.
  • Project Coordination: Assist in the execution and tracking of key projects led by the Founder.
  • Personal Assistance (as needed): Occasionally support personal errands or tasks that impact the Founder's productivity and availability.
  • Tech Savvy: Proficient with AI tools (e.g., ChatGPT, Gemini etc.) and digital platforms to improve efficiency.
  • Research-Oriented: Ability to gather, analyze, and summarize information across domains.
  • Strong Reporting & Presentation Skills: Capable of preparing clear, concise reports, impactful presentations independently, and preparing letters.

Qualifications & Requirements

  • 1 - 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar operations role.
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • High degree of discretion, professionalism, and emotional intelligence.
  • Comfortable using productivity tools (e.g., Google Workspace, Zoom, etc.).
  • Ability to work flexible hours, including weekends, if required.
  • Proactive problem-solving mindset and ability to anticipate needs.
  • Start-up or fast-paced environment experience is a strong plus.

What We Offer

  • Opportunity to work directly with a dynamic and driven Founder.
  • Fast-paced and growth-oriented work environment.
  • Room for career advancement and skill development.
  • Competitive salary.

Skills: travel planning,project coordination,communication skills,ai tools proficiency,productivity tools,communication,reporting,confidential support,discretion,problem-solving,presentation skills,calendar management,report writing,email management,multitasking,organizational skills,research

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