AVP - Governance, controls MIS & compliance reporting (Admin Department)

About BNP Paribas Group:

BNP Paribas is a leading bank in Europe with an international reach. It has a presence in 71 countries, with approximately 199,000 employees. The Group has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. The Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realise their projects through solutions spanning financing, investment, savings and protection insurance.

About BNP Paribas India Solutions:

Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, a leading bank in Europe with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 6000 employees, to provide support and develop best-in-class solutions

About Businessline / Function :

AFMG Team provide the support to all businesses for employees to work from office with swift utility support to manage BAU. Physical Security function is one of the function who is responsible to Provide Safe & secure working conditions in the office premises with the combination of E-Security Systems and man guarding support.

Job Title:

Assistant Vice President - Governance & MIS.

Date:

• 2025

Department:

Admin & Facilities Management Group. (AFMG)

Location:

Mumbai. NKP.

Business Line / Function:

Physical Security and Safety Services

Reports to:

(Direct)

Grade:

(if applicable)

(Functional)

Number of Direct Reports:

No PERM Employees.

Directorship / Registration:

The incumbent will own the end‑to‑end production of management dashboards, compliance reporting and control‑testing for the team. Working closely with internal business units, external vendors, audit teams and senior management, the role ensures that all regulatory and internal compliance obligations are met, that control gaps are identified and remediated, and that performance data is transformed into actionable insights for continuous improvement.

Responsibilities

Compliance & Audit Coordination.

Ø Design, build and maintain daily/weekly/monthly MIS dashboards and presentation packs for senior management.

Ø Consolidate data from multiple sources (e.g., security systems, vendor KPIs, budget trackers) and present it using charts, graphs and analytics.

Ø Guarantee that all business compliance requirements are fulfilled in partnership with service providers.

Ø Act as the primary liaison with the Vendor Auditing Team – schedule audits, capture findings, draft action‑plan logs and monitor remediation.

Ø Maintain a centralised "Action Tracker" to follow up on deliverables assigned to PPS team members.

Ø Identify Level 1 (routine) and Level 2 (deep‑dive) controls, maintain a living inventory, and assign owners.

Ø Execute the Control‑Testing Programme: run scheduled tests, record results, and report deviations to Admin Process Leads and senior management.

Ø Propose and implement corrective actions for any control gaps, ensuring they are closed within agreed timelines.

Ø Conduct pre‑internal audit walkthroughs to surface material issues before the formal audit.

Ø Review and update security policies, procedures and risk‑assessment documentation when processes change.

Ø Coordinate with statutory/external auditors (BNPP‑appointed) on findings, recommendations, and follow‑up actions.

Ø Lead monthly "Ops & Controls" agenda meetings with location leads, capture minutes, and maintain an open‑action tracker for timely closure.

Budget Reporting & Performance Monitoring.

Ø Produce Budget‑vs‑Actual analyses, monthly expense reports for various departments, and forecast variance explanations.

Ø Identify automation opportunities (advanced Excel formulas, Power Query, VBA, Power BI) to streamline recurring reports, snapshots and dashboards.

Ø Track KPI trends, spot performance drifts, and provide recommendations to managers for process optimisation.

Ø Perform root‑cause analysis on operational issues/risks, document findings and develop preventive actions to avoid recurrence.

Ø Keep an up‑to‑date, auditable database for the Physical‑Security team (vendor contracts, security assets, incident logs, etc.).

Ø Ensure the data repository meets internal and external audit requirements (read‑only backups, change‑log, access audit).

Ø Proactively engage with internal (risk, finance, IT) and external (vendors, auditors) stakeholders on a daily, weekly, and monthly cadence to gather inputs, validate data, and disseminate results.

Ø Translate complex data insights into clear, executive‑level presentations.

Technical Competencies:

• Advanced Microsoft Excel (pivot tables, Power Query, array formulas)
• Experience with data‑visualisation tools – Power BI, Tableau, or QlikView.
• Familiarity with audit‑management is advantageous.

Behavioral Competencies

Good Communication Skills

• Excellent written and verbal communication; comfortable presenting to senior leadership and facilitating cross‑functional meetings

Interpersonal Skills

• Ability to negotiate, influence and maintain strong relationships with internal teams, external vendors and auditors.
• Ability to deal with Team members, internal customers and external vendors/agencies.

• Bachelor's degree in business administration, Finance, Risk Management, Information Systems, or a related field.
• 5 + years of experience in compliance reporting or internal audit.