Secretary To Head of the Department

3 days ago

Chennai, Tamil Nadu, India KCG College of Technology Full time US$ 40,000 - US$ 80,000 per year

Key Responsibilities:

  • Manage the HODs calendar, schedule appointments, meetings, and coordinate departmental events.
  • Handle all correspondence (emails, letters, phone calls) on behalf of the HOD professionally and promptly.
  • Prepare and maintain departmental documents, reports, and presentations.
  • Organize meetings, prepare agendas, take minutes, and follow up on action items.
  • Liaise between faculty, staff, students, and external stakeholders as required.
  • Assist with academic and administrative tasks, including handling inquiries and student-related matters.
  • Maintain confidential files and records with discretion.
  • Coordinate travel arrangements and other logistical requirements for the HOD.
  • Support the HOD in preparing departmental reports, documentation for accreditation, audits, and inspections.
  • Manage office supplies and ensure smooth functioning of departmental administrative activities.
  • Assist in coordinating departmental events, seminars, and workshops.

Qualifications:

  • Diploma or Bachelors degree in Business Administration, Secretarial Studies, or a related field preferred.
  • Proven experience as a secretary, administrative assistant, or in a similar role, preferably in an academic or engineering environment.
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information with discretion and professionalism.
  • Good interpersonal skills and the ability to work collaboratively within a team.
  • Attention to detail and problem-solving skills.

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