Executive Secretary

22 hours ago

Chennai, Tamil Nadu, India Strongbox It Full time ₹ 9,00,000 - ₹ 12,00,000 per year

About the Role

We are looking for a proactive, committed, and resourceful Executive Secretary / Administrative Coordinator to work closely with our founding team across multiple ventures. This individual will play a pivotal role in managing end-to-end secretarial and administrative responsibilities, enabling smooth functioning of day-to-day operations and long-term strategic initiatives.

Secretarial and Personal Assistance experience is essential

Key Responsibilities

  • Company Incorporation & Compliance

  • Coordinate and manage the incorporation process for multiple entities.

  • Ensure ongoing compliance with statutory and regulatory requirements (ROC filings, MCA, GST, etc.).

  • Liaise with Chartered Accountants, Company Secretaries, and legal advisors as needed.

  • Documentation & Recordkeeping

  • Maintain accurate records of meetings, resolutions, filings, and correspondence.

  • Draft, edit, and file legal and administrative documents as required.

  • Grant Applications & Empanelments

  • Identify, prepare, and submit applications for relevant grants or startup schemes.

  • Handle all documentation, follow-up, and interaction with government departments or affiliated bodies.

  • Administrative Support

  • Handle calendar management, travel coordination, and task tracking for the founding team.

  • Manage vendor relationships, purchase orders, and general office administration.

  • Ad-hoc and Follow-up Activities

  • Take complete ownership of tasks and ensure timely closuresbe it a government follow-up, courier dispatch, or coordination with banks or consultants.

  • Willingness to do what it takes to ensure nothing falls through the cracks.

Preferred candidate profile

  • 1-3 years of experience in administrative, secretarial, or compliance-related roles.
  • Preferably a female candidate with a high degree of ownership and maturity.
  • Should be comfortable working late if needed and managing flexible hours.
  • Fluent in English and Tamil; strong communication and coordination skills.
  • Proficient in MS Office, Google Workspace, and basic document automation tools.

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