Administrative Assistant

Job Description:Administrative Assistant to Director

Company:
Ambisure Technologies pvt ltd

About Us:

AmbiSure Technologies is a privately held firm specializing in CyberSecurity. We are on a mission to deliver next generation CyberSecurity Solutions & Services which align with Business goals and comply with industry standards.

Our Technology Solution helps in providing organizations the ability to detect, investigate and respond to cyber threats
.

Visit us at-

Position Overview:

We are a fast-growing cybersecurity IT company seeking an experienced and highly organized Executive Assistant to support our leadership team. This is a dynamic role with a wide range of responsibilities, including managing meetings, booking travel, organizing events, handling communication, and supporting general administrative tasks. The position can be performed remotely or onsite, based on the candidate's preference and location. The ideal candidate will be tech-savvy, detail-oriented, and have a proactive attitude, with the ability to juggle multiple tasks in a fast-paced environment.

As an Executive Assistant, you will play a critical role in supporting the executive team's operations, ensuring smooth day-to-day operations, and helping the team stay focused on key priorities within the cybersecurity and IT sector.

Key Responsibilities:

1. Calendar & Meeting Management:

2. Coordinate and schedule executive meetings, ensuring efficient time management across different time zones.

3. Send calendar invites, meeting confirmations, and reminders to participants.
4. Take minutes during meetings, ensuring clear action points and tracking of deliverables.

5. Follow up with team members to ensure tasks are completed and deadlines are met.

6. Travel & Event Coordination:

7. Arrange complex domestic and international travel, including flights, hotels, transportation, and itineraries.

8. Book tickets for industry conferences, seminars, and cybersecurity-related events.

9. Coordinate logistics for speaking engagements, webinars, and company events, ensuring all details are covered.

10. Communication & Follow-up:

11. Handle executive-level email correspondence, ensuring that high-priority emails are addressed promptly and follow-ups are timely.

12. Prepare and edit professional communications, such as emails, reports, and presentations.
13. Draft correspondence and respond to internal and external inquiries on behalf of the executives.

14. Ensure all communication reflects the company's values and cybersecurity expertise.

15. Project Support:

16. Assist with project management tasks, including coordinating timelines, tracking deliverables, and facilitating collaboration among cross-functional teams.

17. Support in the preparation of presentations, reports, and documentation for internal and external stakeholders.

18. Manage the administrative aspects of key cybersecurity projects, ensuring the right resources are in place.

19. Administrative Support:

20. Provide administrative assistance to the executive leadership team, including document management, preparing reports, and organizing data.

21. Maintain and update filing systems, ensuring records are easily accessible.

22. Assist in handling sensitive information in a secure and confidential manner.

23. Cybersecurity Events & Conferences:

24. Research and register for relevant cybersecurity conferences and events, ensuring executives are up-to-date on industry trends.

25. Organize attendance at key cybersecurity conferences, webinars, and networking events.

26. General Office & Team Support:

27. Serve as a liaison between the executives and other team members to ensure smooth communication and collaboration.

28. Assist with onboarding new employees or contractors by organizing meetings and documentation.
29. Organize virtual or in-person team events, off-sites, and meetings.

Requirements:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role, preferably in the tech, IT, or cybersecurity industry.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with cybersecurity terminology and industry trends is highly desirable.
• Ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.
• Ability to work independently, handle multiple projects, and meet deadlines.
• Tech-savvy, with a basic understanding of IT systems and cybersecurity.
• Flexibility to work across time zones and adapt to changing schedules.

Preferred Qualifications:

• Bachelor's or Master's  degree or equivalent experience.
• Experience in a fast-paced tech, IT, or cybersecurity company.
• Familiarity with tools such as Zoom, Google Meet, Slack, or similar virtual collaboration platforms.
• Previous experience working in a remote team or managing remote communication and scheduling.

Location:

• Adajan,Surat 395009,Gujrat.

Working Hours:

• Flexible working hours, but availability to work across different time zones may be required depending on Director schedules
• Office hours: 09:00 am to 06:00 pm

Compensation:

• Competitive salary based on experience & Skill.

How to Apply:

Please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. In your cover letter, please also highlight your experience in the cybersecurity or IT industry, if applicable.

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