Senior Executive Assistant

1 week ago

Bengaluru, Karnataka, India AMERICAN EXPRESS Full time ₹ 12,00,000 - ₹ 36,00,000 per year

We are seeking a dynamic and highly organized Executive Assistant to provide support to multiple VPs in the Global Infrastructure organization, based in the Bengaluru office. This role requires a proactive individual with exceptional executive support capabilities, meticulous attention to detail and the ability to handle multiple priorities. The ideal candidate will be a resourceful and responsive problem-solver with excellent communication skills. This is a hybrid role.

Key Responsibilities Include:

  • Act as a liaison between the Vice Presidents and internal/external stakeholders, managing communications and ensuring timely responses
  • Manage and maintain the schedules of the Vice Presidents including coordinating meetings and travel arrangements across multiple domestic time zones and international markets
  • Organize and coordinate events, meetings, workshops and conferences, including arranging logistics and preparing materials
  • Conduct research and gather information to support decision-making processes
  • Maintain and update records, files and databases to ensure accuracy and accessibility
  • Book complex travel itineraries including air, hotel, transfers, and visas
  • Handle confidential information with discretion and ensure the security of sensitive documents
  • Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
  • Create documents and presentations and maintain organization charts
  • Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
  • Assist with special projects and initiatives as assigned

Qualifications

  • 8+ years of related experience as an Executive Assistant or in a similar role supporting senior executives
  • Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)
  • Proficiency with virtual meeting platforms (i.e. Webex)
  • Experience managing complex schedules across multiple time zones
  • Exceptional work ethic with excellent accuracy, attention to detail and ability to balance multiple, competing priorities
  • Ability to multitask, prioritize and handle pressure in a dynamic (and hybrid) environment
  • Excellent verbal and written communication skills
  • Experience in a wide range of administrative related tasks, organizing large meetings and arranging travel (domestic and international)
  • Ability to work with a sense of urgency and in a fast-paced environment
  • Strong interpersonal skills and the ability to build relationships with internal and external stakeholders
  • Proficiency with creating reports, presentations, distribution lists and correspondence
  • Ability to adapt to the work styles and preferences of multiple executives
  • Knowledge of Concur, Ariba is preferred, but not required
  • Data analytics skills are highly desirable, but not required

  • Assistant Manager

    2 days ago

    Bengaluru, Karnataka, India Lifebridge Senior Care Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Description of the Position:As an Assistant Manager - Client Engagement, you'll be a key point of contact for clients who have purchased homes in a senior living community. This role requires exceptional interpersonal skills, patience, and empathy, as your primary clientele will be senior citizens. You'll be responsible for building and nurturing strong...

  • Executive Assistant

    2 days ago

    Bengaluru, Karnataka, India Gemba Concepts Full time ₹ 6,00,000 - ₹ 18,00,000 per year

    Job Title: Executive AssistantLocation: Bengaluru, IndiaExperience: 1+ yearsEmployment Type: Full-timePosition OverviewWe are seeking a proactive and detail-oriented Executive Assistant with 12 years of experience to support senior management. The ideal candidate will be highly organized, efficient, and capable of managing multiple priorities in a fast-paced...

  • Executive Assistant

    2 days ago

    Bengaluru, Karnataka, India Gemba Concepts Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Job Title: Executive AssistantLocation: Bengaluru, IndiaExperience: 1+ yearsEmployment Type: Full-timePosition OverviewWe are seeking a proactive and detail-oriented Executive Assistant with 1-2 years of experience to support senior management. The ideal candidate will be highly organized, efficient, and capable of managing multiple priorities in a...

  • Executive Assistant

    4 days ago

    Bengaluru, Karnataka, India ABEX Excellence Pvt Ltd Full time ₹ 8,00,000 - ₹ 12,00,000 per year

    We're Hiring – Executive Assistant On behalf of a leading product based company, we are looking for a highly motivated Executive Assistant to support senior leadership in day to-day operations, research, scheduling, and strategic execution. Job Title: Executive Assistant Location: Bangalore(Mahadevapura) Experience: 1- 2...

  • Executive Assistant

    4 weeks ago

    Bengaluru, Karnataka, India Allegis Global Solutions Full time

    Job SummaryThe Executive Assistant I provides high-level administrative support to Senior Executives - Managing Director (MD) –AGS India. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant I will work closely with other leaders in the...

  • Executive Assistant

    4 weeks ago

    Bengaluru, Karnataka, India Allegis Global Solutions Full time

    Job Summary The Executive Assistant I provides high-level administrative support to Senior Executives - Managing Director (MD) –AGS India. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant I will work closely with other leaders in the...

  • Executive Assistant

    2 days ago

    Bengaluru, Karnataka, India iNetFrame Technologies Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    Job Title: Executive Assistant (C2H)Experience: 3+ Years (Mandatory)Location: BangaloreAbout the Role:We are looking for a proactive, detail-oriented, and highly professional Executive Assistant to support one of our Senior Directors. The ideal candidate will have prior experience supporting senior leadership and will possess strong organizational,...

  • Senior Executive/Assistant Manager Sales

    5 days ago

    Bengaluru, Karnataka, India Ledure Lighting Full time ₹ 10,00,000 - ₹ 20,00,000 per year

    We are looking for Senior Executive/Assistant Manager in Sales Department for Bengaluru. The candidate should have minimum 3 years of experience and knowledge of channel sales, led lighting, cables, wires, switches and other electrical products.

  • Urgent: Executive Assistant

    4 weeks ago

    Bengaluru, Karnataka, India Allegis Global Solutions Full time

    Job SummaryThe Executive Assistant I provides high-level administrative support to Senior Executives - Managing Director (MD) –AGS India. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant I will work closely with other leaders in the...

  • Executive Assistant

    5 days ago

    Bengaluru, Karnataka, India Arthtattva Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Job Title: Executive AssistantLocation: Shanthi Nagar | Full-Time | Executive SupportAbout the RoleWe are looking for a proactive and detail-oriented Executive Assistant to support senior management with day-to-day operations. The ideal candidate should have excellent organizational skills, strong communication abilities, and proficiency in handling...