Senior Executive Assistant

2 weeks ago

Bengaluru, Karnataka, India AMERICAN EXPRESS Full time ₹ 12,00,000 - ₹ 36,00,000 per year

We are seeking a dynamic and highly organized Executive Assistant to provide support to multiple VPs in the Global Infrastructure organization, based in the Bengaluru office. This role requires a proactive individual with exceptional executive support capabilities, meticulous attention to detail and the ability to handle multiple priorities. The ideal candidate will be a resourceful and responsive problem-solver with excellent communication skills. This is a hybrid role.

Key Responsibilities Include:

  • Act as a liaison between the Vice Presidents and internal/external stakeholders, managing communications and ensuring timely responses
  • Manage and maintain the schedules of the Vice Presidents including coordinating meetings and travel arrangements across multiple domestic time zones and international markets
  • Organize and coordinate events, meetings, workshops and conferences, including arranging logistics and preparing materials
  • Conduct research and gather information to support decision-making processes
  • Maintain and update records, files and databases to ensure accuracy and accessibility
  • Book complex travel itineraries including air, hotel, transfers, and visas
  • Handle confidential information with discretion and ensure the security of sensitive documents
  • Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
  • Create documents and presentations and maintain organization charts
  • Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
  • Assist with special projects and initiatives as assigned

Qualifications

  • 8+ years of related experience as an Executive Assistant or in a similar role supporting senior executives
  • Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)
  • Proficiency with virtual meeting platforms (i.e. Webex)
  • Experience managing complex schedules across multiple time zones
  • Exceptional work ethic with excellent accuracy, attention to detail and ability to balance multiple, competing priorities
  • Ability to multitask, prioritize and handle pressure in a dynamic (and hybrid) environment
  • Excellent verbal and written communication skills
  • Experience in a wide range of administrative related tasks, organizing large meetings and arranging travel (domestic and international)
  • Ability to work with a sense of urgency and in a fast-paced environment
  • Strong interpersonal skills and the ability to build relationships with internal and external stakeholders
  • Proficiency with creating reports, presentations, distribution lists and correspondence
  • Ability to adapt to the work styles and preferences of multiple executives
  • Knowledge of Concur, Ariba is preferred, but not required
  • Data analytics skills are highly desirable, but not required

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