Executive Assistant

2 days ago

Mumbai Metropolitan Region, India PINKVILLA Full time ₹ 5,00,000 - ₹ 12,00,000 per year

JOB DESCRIPTION

Designation:
Executive Assistant to CEO & COO / C-suite Executive Assistant

Location:
Mumbai

Reporting To:
CEO & CEO

About the Role:

Pinkvilla is seeking a highly organized, proactive, and resourceful
Executive Assistant (EA)
to support our CEO and COO in managing day-to-day operations, strategic initiatives, and executive-level administrative tasks. The ideal candidate will act as the right hand to the leadership team, ensuring seamless coordination, effective communication, and timely execution of priorities.

Key Responsibilities:

1. Executive Support:

  • Manage complex calendars, coordinate meetings, and schedule appointments across time zones.
  • Handle travel arrangements, itineraries, and logistics for both domestic and international travel.
  • Draft, review, and manage emails, communications, and official correspondence on behalf of the CEO & COO.
  • Prepare minutes, presentations, reports, and briefing materials for internal and external meetings.

2. Operational & Strategic Assistance:

  • Support the CEO & COO in tracking company goals, strategic initiatives, and performance metrics.
  • Assist in project follow-ups, ensuring deliverables and deadlines are met.
  • Maintain confidentiality and handle sensitive information with the highest level of discretion.
  • Act as a liaison between the executive office and internal/external stakeholders.

3. Meeting & Event Management:

  • Organize board meetings, leadership reviews, and offsite events.
  • Take minutes, circulate action points, and ensure timely follow-up on key decisions.
  • Coordinate with cross-functional teams to ensure smooth execution of events or high-level meetings.

4. Administrative Excellence:

  • Develop and maintain efficient filing and documentation systems.
  • Handle expense reports, reimbursements, and other administrative requirements.
  • Proactively identify and address administrative needs to maximize executive productivity.

Key Skills & Requirements:

  • Bachelor's degree in Business Administration, Communications, or related field (MBA preferred but not mandatory).
  • 4–6 years of experience as an Executive Assistant or in a similar high-level administrative role, preferably supporting C-suite executives.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication abilities.
  • High proficiency in MS Office (Word, PowerPoint) and collaboration tools (Google Workspace, Slack, Zoom, etc.).
  • Ability to work under pressure, multitask, and adapt to changing priorities and meet tight deadlines.
  • Strong problem-solving skills and a proactive, solution-oriented mindset.
  • High level of discretion, confidentiality, and professionalism.

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