Executive Assistant

2 days ago

Mumbai Metropolitan Region, India One Story Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Role:
Executive Assistant — On-site (Bandra, Mumbai)

Role & Responsibilities

  • Provide high-touch, day-to-day support to senior executives: manage calendars, prioritize meetings, and prepare agendas and briefing materials.
  • Coordinate complex domestic & international travel including itineraries, visas, accommodation, ground transport and expense optimisation.
  • Own meeting logistics: book rooms, set up AV, circulate minutes/action items and follow up to drive timely execution.
  • Manage confidential communications and act as a trusted gatekeeper—screen calls, triage emails and escalate urgent matters.
  • Handle expense reports, vendor invoices and basic budget tracking with accuracy and timely reconciliation.
  • Partner cross-functionally with HR, Office Operations and Finance to support events, onboarding and executive projects.

Skills & Qualifications
Must-Have

  • 3+ years hands-on experience as an Executive Assistant or similar role supporting C-suite or senior leadership in an on-site corporate/startup environment.
  • Exceptional calendar management and prioritisation skills with proven ability to manage conflicting priorities and last-minute changes.
  • Strong communication skills in English (written & verbal) and professional phone etiquette; high discretion when handling confidential matters.
  • Proficient with MS Office (Outlook, Excel, PowerPoint) and Google Workspace; comfortable learning internal systems and travel/expense tools.

Preferred

  • Familiarity with Mumbai corporate culture and Bandra logistics; prior experience supporting cross-functional leadership in tech or services firms.
  • Basic event planning, vendor negotiation or office operations experience and strong attention to detail for expense & invoice reconciliation.

Benefits & Culture Highlights

  • Energetic, collaborative on-site team environment in Bandra with visible leadership and fast decision cycles.
  • Opportunities to own cross-functional projects, expand operations skills and grow into broader people/office leadership roles.

If you are a proactive, discreet and highly organised EA who thrives in an on-site, high-impact role supporting senior leaders in Mumbai, we want to hear from you. Please apply with a concise CV and a short note on your recent executive support experience.

Skills: executive calendar management,mumbai,executive support,office operations,executive assistant,office

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