Manager Admin

4 days ago

Mumbai, Maharashtra, India Aeries Technology Full time ₹ 2,50,000 - ₹ 6,00,000 per year

Job Description

Position/Title: Manager Admin

Department: Administration

Level: Full Time

Location: Dadar Prabhadevi near Siddhivinayak Temple

Shifts (if any): General

Job Description:

Key Responsibilities

  1. Compliance & Audit Preparedness

  2. Ensure local compliance requirements are met.

  3. Maintain and update audit-related data for readiness at all times.

  4. Billing & Payments

  5. Review and process all administrative and travel-related bills in accordance with the set schedule.

  6. Manage petty cash and other approved financial modes for office stationery and miscellaneous expenses.

  7. Ensure timely and accurate processing of vendor payments.

  8. Vendor Management

  9. Act as the point of contact (SPOC) for business stakeholders and maintain regular communication.

  10. Coordinate with Head Admin and department heads to review vendor contracts.

  11. Track and ensure timely renewal of vendor agreements.

  12. Office & Facility Administration

  13. Maintain office safety and ensure adherence to Employee Health & Safety (EHS) standards.

  14. Monitor and manage monthly rental payments across locations.
  15. Maintain accurate records and ensure they are shared with the Finance and India Admin teams.
  16. Work with the landlords /facility representative to ensure and remain updated on building information time-to-time.
  17. Assist and monitor new development facility centers.
  18. Ensure and oversee project and fit outs till mobilization
  19. Oversee preventive, predictive, and corrective maintenance of all technical systems (HVAC, DG, UPS, power distribution, lighting, fire detection & suppression, plumbing

  20. Oversee housekeeping, cleaning, security, front office, mailroom, pantry / cafeteria, landscaping.

  21. Reporting& MIS

  22. Maintain monthly MIS reports.

  23. Analyze and prepare periodic reports related to administration and travel.

  24. Support & Responsiveness

  25. Respond promptly to queries, including those received outside office hours, with due diligence.

  26. Provide general administrative support to the team as required.
  27. Proactive and adaptable with a strong problem-solving mindset.
  28. Comfortable working independently and collaboratively under pressure.
  29. Act as the liaison / SPOC for clients, senior management, occupants for facility-related matters.

Skills & Qualifications

  • Educational Background:

  • Bachelors degree in any discipline (required).

  • Professional Experience:

  • Minimum 8–9 years of relevant work experience in administration, travel coordination, or office management.

  • Computer Skills:

  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

  • Communication & Interpersonal Skills:

  • Excellent verbal and written communication skills.

  • Strong interpersonal abilities to interact effectively with stakeholders at all levels.

  • Organizational & Time Management:

  • Capable of managing multiple priorities with strong attention to detail.

  • Ability to meet deadlines in a fast-paced and dynamic environment.
  • Strong troubleshooting, diagnostic, and problem-solving skills.

The Job responsibilities of the candidate shall include but are not limited to the Job Description & to perform any other tasks/functions as required by the Company

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