Admin Manager_BKC

Role & responsibilities

Title Manager Admin

Location Mumbai

Department Admin

Role Overview

The Admin Manager will oversee all administrative functions with a strong focus on cost optimization,

compliance, and operational efficiency. The role requires end-to-end management of claims, vendor

relationships, audits, facilities, and employee support services across multiple offices. The Admin

Manager will ensure smooth day-to-day operations, adherence to statutory requirements, and alignment

with corporate governance standards while leading a small admin support team.

Key Responsibilities

Drive cost control measures across all administrative activities, ensuring efficiency and

accountability

Scrutinize and approve employee claims in Zoho, ensuring compliance and timely

reimbursements

Manage audit queries and coordinate with internal auditors for all employee

reimbursement–related compliance checks

Create and manage PRs (Purchase Requisitions) in Yardi, ensuring accuracy and timely

approvals.

Administer the expense management tool setup, approvals, and workflows

Ensure compliance with Shops & Establishments Act (certificates, filings, and returns)

Supervise vendor management, ensuring timely resolution of queries, invoices, and payments

Coordinate with GT (Global Transactions) team on pending invoices and vendor issues

Manage facility services, AMCs (air-conditioning, fire systems, CCTV, coffee machines),

housekeeping payroll, and relievers

Ensure office maintenance standards across BKC, Andheri, and Chennai offices, including pest

control, carpet/chair cleaning, and hygiene

Oversee travel bookings for employees, auditors, and external partners, ensuring lowest-cost

fares and negotiated hotel rates

Manage employee services such as ID cards, access cards, visiting cards, and guest house

arrangements

Handle office events, including staff lunches, birthdays, and meeting lunch orders, while

minimizing wastage

Support communication via posters etc across offices

Oversee procurement and timely payments for office essentials (water, stationery, broadband,

utilities)

Manage forex and visa requirements for employees, including approvals and settlements

Support marketing and corporate events with admin/logistics arrangements

Build and maintain strong vendor and hotel partnerships for long-term service and rate

optimization

Lead, train, and supervise the housekeeping/admin support team, ensuring service quality and

compliance

Preferred Candidate

Education

Required: Bachelor's degree in business administration, Commerce, or equivalent

Preferred: MBA or certifications in Facility/Office Administration or Compliance

Experience

Required:

• 5 - 7 years of experience in Administration/Facility Management
• Proven expertise in cost control, compliance, audits, and vendor management
• Hands-on experience with expense management systems (Zoho, Yardi, etc.)

Preferred: Strong background in handling multi-office operations

Skills

Strong financial and compliance acumen

Expertise in vendor negotiations and contract management

Proficiency in Zoho, Yardi, and other admin/expense tools

Knowledge of Shops & Establishments Act, POSH compliance, and audit processes

Excellent organizational and problem-solving skills

Strong team management and leadership abilities

Personal Attributes

Results-driven with a focus on cost optimization and compliance

Strong commercial acumen and business judgment

Effective collaborator across Finance, HR, and Operations teams

Skilled in prioritization and managing competing demands

Clear communicator with vendor negotiation and stakeholder management skills

Resilient and resourceful in managing multi-location operations

High integrity, accountability, and commitment to operational excellence

Interested candidate share resume at

Preferred candidate profile