Executive Assistant for CTO

2 weeks ago

Bengaluru, Karnataka, India Vanan Advances Science and Technology Full time ₹ 4,00,000 - ₹ 15,00,000 per year

Female Candidates : 3+ yrs exp is preferred

Job highlights This person should have experience working in an office environment, performing administrative duties and providing support to managers.

Location: Bengaluru

Must hold Indian Passport with At least 6 months validity

Must have key skills Communication Skills, Presentation Skills, Analytical Skills, Management Skills.

Job description What you'll do

VAST is currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Role & Responsibilities:

● Support the CTO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.

● To manage public Profile and online presence of CTO.

● Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows.

● Manage communication with employees by liaising with internal and external executives on various projects and tasks.

● Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld.

● Manage professional and personal scheduling for CTO, including agendas, mail, email, phone calls, client management, and other company logistics.

● Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.

● Manage senior executives travel logistics and activities, including accommodations, transportation, and meals.

● Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.

● Maintain professionalism and strict confidentiality with all materials.

● Organize team communications and plan events, both internal and off-site.

Preferred candidate profile:

● 3 or more years of experience in an administrative role reporting directly to upper management.

● Working knowledge on google calendar and managing the schedules.

● Excellent written and verbal communication skills.

● Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.

● Proficiency with office productivity tools and an aptitude for learning new software and systems.

● Flexible team player, willing to adapt to changes and unafraid of challenges.

● Ability to maintain confidentiality of information related to the company and its employees.

Perks and benefits:

● This is a five-day fixed work-from-office role, providing a structured environment for collaboration and teamwork.

● Opportunity to work alongside a young, dynamic, and diverse team, fostering creativity and innovation.

● Group Medical Insurance.

● Travel Allowance will be provided.

● Travel outside India for client locations for Business requirements with Colleagues.

Job Type: Full-time

Pay: ₹400, ₹1,500,000.00 per year

Benefits:

  • Flexible schedule
  • Health insurance

Work Location: In person

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