Dispatch Executive

2 days ago

Delhi, Delhi, India Vincit Labs PVT LTd Full time ₹ 12,00,000 - ₹ 24,00,000 per year

Dispatch Planning & Execution

  • Develop and execute daily/weekly/ monthly dispatch schedules based on customer orders, production plans, and inventory levels.
  • Ensure timely availability of packing materials, approved finished goods, and required documentation.
  • Monitor and manage dispatch timelines for domestic and export shipments.

B. Documentation & Compliance

  • Ensure accurate preparation and review of dispatch-related documents:
  • COA (Certificate of Analysis)
  • MSDS / SDS
  • Packing List
  • Commercial Invoice
  • Batch Release Note
  • Gate Pass/Delivery Challan
  • Export documentation (LC documents, customs papers, AWB/BL, etc.)
  • Ensure compliance with GDP, cGMP, FDA, ICH, and regulatory requirements.

C. Coordination & Communication

  • Liaise with QA/QC, Warehouse, Production, Regulatory Affairs, and Customer Service for dispatch readiness.
  • Coordinate with freight forwarders, transporters, CHA (Custom House Agents), and courier agencies.
  • Communicate with domestic & international customers regarding dispatch status, delivery timelines, and shipment documents.

D. Inventory & Warehouse Management

  • Monitor FG (Finished Goods) inventory to align dispatch and delivery commitments.
  • Oversee storage compliance for APIs (temperature, humidity, segregation).
  • Ensure proper FIFO/FEFO adherence and batch traceability.

E. Audits & Quality Systems

  • Participate in internal, external, customer, and regulatory audits.
  • Maintain dispatch SOPs and ensure team adherence.
  • Conduct deviations, CAPAs, RCA (Root Cause Analysis) for dispatch-related issues.

F. Logistics Optimization

  • Optimize transportation routes, freight costs, and carrier performance.
  • Evaluate transporters and logistics service providers periodically.
  • Monitor OTIF (On-Time In-Full) metrics and drive continuous improvement.

3. Skills & Competencies

  • Strong understanding of cGMP / GDP guidelines and API handling regulations.
  • Knowledge of export-import documentation, DG shipments, customs processes.
  • SAP / ERP / WMS proficiency.
  • Excellent leadership, communication, and cross-functional coordination skills.
  • Analytical approach to solve logistical issues under time pressure.

4. Qualifications & Experience

  • Education: B.Sc / B.Pharm / M.Sc / MBA in Supply Chain or related discipline.
  • Experience:
  • in dispatch/logistics within API or pharmaceutical manufacturing.
  • Experience in handling domestic & international shipments is mandatory.
  • Knowledge of IATA rules for hazardous chemicals (if applicable).

Location is Punjab candidate should be immidiate joiner and must be comforatble with location.

Senior Manager

Job Type: Full-time

Pay: ₹20, ₹150,000.00 per month

Work Location: In person

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