Executive Assistant to CEO

Position Summary:

Act as an Executive Assistant to the CEO – Region India for supporting key priorities, and ensuring seamless coordination across internal and external stakeholders. This role involves managing day-to-day operations, leading specific initiatives, and working independently with limited supervision, while maintaining strong communication with the leadership.

The person needs to be self-driven, motivated and willing to go above and beyond the requirements.

Essential Functions / Key Areas of Responsibility

• Provide support to CEO – Region India office , plan travel , organize meeting with internal and external parties as directed. Manage the CEo's calendar, communications, and travel arrangements (domestic and international) with precision and confidentiality.
• Lead external engagement by coordinating confidently with government of India, industry bodies, suppliers and partners, government officials, and other key stakeholders to foster partnerships and business opportunities.
• Oversee day-to-day operations, ensuring smooth execution of responsibilities within the Vice President's scope.
• Manage multiple projects and processes independently, ensuring timely delivery with limited supervision.
• Establish and implement process rhythm to assess the progress on various initiatives by working closely with internal stakeholders.
• Communicate effectively with leadership and key stakeholders to facilitate information flow and operational alignment.
• Coordinate site-level leadership reviews, external visits, and strategic events end-to-end.
• Build strong internal relationships across business units and functional teams to foster collaboration and drive initiatives.
• Support the business in preparing reports, presentations.
• Proactively follow up with departments to ensure completion of tasks and deliverables.
• Organize logistics for meetings, conferences, and customer visits, ensuring professionalism and smooth execution.
• Support development of dashboards and KPIs to track strategic goals and support data-driven decisions.

Minimum Requirements: Experience in working with government departments, Education, Technical/Specialized Knowledge

• Strong ethical and compliance driven mindset
• Ability to manage multiple priorities and work under pressure
• Excellent communication and interpersonal skills
• Ability to forge relationship internally in matrixed global cross functional environment
• Build relationship with customer, partners and other external stakeholders to advance business objectives.
• Organizational and time management skills with great attention to detail
• Problem-solving and decision-making abilities
• High level of discretion, confidentiality, and professionalism
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong facilitation and coordination skills.

Experience:

• 4-7 years of relevant experience in executive support roles with multinational companies
• Experience working with government, public sector units.
• Proven track record of managing day to day activities of senior country executives

Technical / Specialized Knowledge:

• Experience with MIS/reporting tools and data analysis

Preferred Qualifications & Certifications

• Bachelor's degree in Business Administration, Management.

Languages

• Proficient in English (written and verbal) & Tamil & Telugu mandatory
• Knowledge of Hindi

Age Group-28-32 Years

Gender-Male(Prefered)Female will go but must be comfortable with Travel

Job Type: Full-time

Pay: Up to ₹500,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Paid sick time
• Provident Fund

Ability to commute/relocate:

• Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 4 years (Preferred)

Language:

• English, Tamil, Telugu, Kannada (Preferred)

Willingness to travel:

• 50% (Preferred)

Work Location: In person