CEO Assistant

2 hours ago

Bengaluru, Karnataka, India Pragnova Pvt Ltd Full time ₹ 1,80,000 - ₹ 6,00,000 per year

Job Title: CEO Assistant (Male – All-Rounder)Vacancy: 1 PositionExperience: 2–5 Years (Executive Assistant / Admin / Coordination)Job Summary:

The CEO Assistant will support the CEO in daily operations, communication, coordination, and administrative tasks. This is an all-rounder role requiring excellent organization, multitasking, communication, confidentiality, and the ability to handle varied responsibilities efficiently.

Key Roles & Responsibilities:1. Executive Support

  • Manage CEO's daily calendar, appointments, meetings, and travel schedules.
  • Act as the point of contact between CEO and internal/external stakeholders.
  • Prepare meeting minutes, follow-up actions, and daily briefs.

2. Communication & Coordination

  • Draft and manage professional emails, letters, and internal communications.
  • Coordinate with department heads for tasks, reports, deadlines, and updates.
  • Filter calls/messages and prioritize urgent matters for the CEO.

3. Administrative Tasks

  • Handle documentation, filing, and office-related tasks.
  • Maintain confidential records, reports, and personal files.
  • Assist in organizing events, conferences, and presentations.

4. Travel & Logistics Management

  • Arrange travel bookings, hotel arrangements, and itinerary planning.
  • Handle transport, meeting setups, and hospitality arrangements for guests.

5. Personal Assistance (as required)

  • Support CEO in personal tasks like scheduling, purchases, and errands.
  • Manage daily utilities, payments, and coordination with vendors.

6. Office & Team Coordination

  • Ensure smooth communication between CEO and staff members.
  • Follow up with teams for work progress, reports, and deadlines.
  • Support HR/Admin tasks when needed.

7. Data Handling & Reporting

  • Prepare MIS reports, presentations, and summaries as per CEO's instructions.
  • Handle sensitive information with the highest confidentiality.

Required Qualifications:

  • Any Graduate (Preferred: BBA, MBA, B.Com)
  • 2–5 years of experience as CEO Assistant / Executive Assistant / Office Coordinator
  • Excellent communication skills (English & local language)
  • Strong knowledge of MS Office (Excel, Word, PowerPoint)

Skills Required:

  • Strong communication & interpersonal skills
  • Professional attitude, smart personality
  • Multitasking & time management
  • Good problem-solving ability
  • High confidentiality & trustworthiness
  • Flexibility to handle office + personal tasks
  • Good negotiation and coordination skills
  • Ability to work long/extended hours if needed

Job Type: Full-time

Work Location: In person

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