Administrative Manager

2 weeks ago

Bengaluru, Karnataka, India Black Belt Commandos Security Systems Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Role Overview

The Admin Manager will oversee and manage the day-to-day administrative, compliance, and support functions of the company. This role ensures smooth office operations, regulatory compliance, vendor coordination, and supports HR, accounts, and operations in delivering effective security services across multiple states.

Key Responsibilities

  1. General Administration


• Oversee office facilities, utilities, IT, and communication systems.


• Manage procurement of office supplies, uniforms, and equipment.


• Maintain asset registers and ensure optimal use of resources.


• Handle travel, logistics, and accommodation arrangements for staff.

  1. Compliance & Documentation


• Maintain statutory licenses and renewals (PSARA, Labour, ESI, PF, Shops & Establishment, etc.).


• Coordinate with auditors and consultants for ISO/other certifications.


• Ensure documentation of contracts, agreements, client files, and service records.

  1. HR & Staff Support


• Assist HR in maintaining employee records, ID cards, and background verification.


• Oversee attendance, leave records, and coordinate with payroll/accounts.


• Support recruitment drives (guards, supervisors, field officers) by handling paperwork and onboarding formalities.

  1. Vendor & Client Coordination


• Manage vendor contracts (canteen, transport, housekeeping, uniforms, equipment suppliers).


• Support client relationship teams with documentation and reports.


• Coordinate with field officers for client site requirements.

  1. Reporting & Systems


• Maintain MIS reports on admin activities, compliance status, and renewals.


• Implement digital record-keeping and filing systems.


• Assist management with dashboards, trackers, and compliance checklists.

Qualifications


• Graduate (preferably in Business Administration, Commerce, or related field).


• 5–8 years of experience in administration, preferably in security, facilities, or manpower outsourcing industry.


• Knowledge of statutory compliance (labour laws, PSARA, ESI, PF).


• Strong communication, negotiation, and organizational skills.


• Proficiency in MS Office, Excel, and ERP/HR software.

⸻

Key Skills


• Leadership & team coordination


• Compliance awareness


• Vendor management


• Problem solving & multitasking


• Confidentiality & integrity

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