Executive Assistant to Managing Director

1 day ago

Mumbai, Maharashtra, India Nirali Bg Kitchen Sink Full time

Job Title: Executive Assistant to Director

Location: Dadar, Mumbai.

Reports To: Director

Employment Type: Full-Time

Position Overview:

We are looking for a highly professional and detail-oriented Executive Assistant to the Director to provide dedicated administrative, organizational, and strategic support. This role requires someone who can efficiently manage the Director's daily operations, communications, and schedules, while maintaining a high level of confidentiality and professionalism.

Key Responsibilities:

1. Administrative & Calendar Management

· Manage and maintain the Director's calendar, appointments, and travel plans

· Organize internal and external meetings, including agenda preparation, logistics, and follow-ups

· Handle correspondence, screen emails/calls, and prioritize urgent matters

2. Communication & Relationship Management

· Act as a point of contact between the Director and internal/external stakeholders

· Draft, review, and manage professional emails, memos, and reports

· Coordinate with other departments and executive-level staff

3. Reporting & Documentation

· Prepare executive reports, presentation decks, and briefing notes

· Maintain confidential files, records, and databases

· Support Director in the preparation of business reviews, MIS, and performance trackers

4. Project & Task Coordination

· Track progress of key departmental initiatives and follow up on pending items

· Coordinate with cross-functional teams to meet deliverables and deadlines

· Provide research support and background information as required

5. Travel & Expense Management

· Organize travel itineraries (flights, hotels, transportation)

· Process travel reimbursements and maintain expense records

· Ensure timely approvals, invoices, and expense filings

Key Qualifications & Requirements:

· Graduate/Postgraduate in any discipline; administrative training is a plus

· 3–5 years of experience in executive or personal assistance, preferably at director/VP level

· Excellent command of English (verbal and written)

· Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)

· Professional discretion, integrity, and ability to handle confidential information

· Strong organizational and multitasking skills

Preferred Skills:

· Familiarity with project management tools (e.g., Trello, Asana)

· Time management and the ability to work independently

· High emotional intelligence and interpersonal communication

· Ability to work under pressure and meet deadlines

Job Type: Full-time

Pay: ₹20, ₹40,000.00 per month

Language:

  • English (Preferred)

Work Location: In person

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