Executive Assistant To Managing Director

7 days ago

Mumbai, Maharashtra, India Actualise Business Solutions Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Preferred candidate profile

Years of Experience: 2 to 5 years

Working days: 6

Location: Andheri East, Mumbai

Candidate from any Manufacturing Industry

Role & responsibilities

Objective:

The Executive Assistant to CMD will provide high-level administrative support to the Chief Managing Director (CMD) and ensure smooth communication and coordination across various business functions. The role requires a dynamic individual who excels at managing multiple tasks, has strong financial acumen, and can assist in decision-making by interpreting numbers and financial reports effectively

Key Result Areas:

  1. Coordination & Communication:

  2. Act as a liaison between CMD and internal/external stakeholders.

  3. Manage calendars, schedule meetings, and prioritize appointments.
  4. Prepare and circulate meeting agendas, minutes, and follow up on action items.
  5. Handle day-to-day correspondence and ensure timely communication.
  6. Maintain confidentiality in handling sensitive information.

2. Financial Assistance & Reports:

  • Assist CMD with reviewing financial reports and data.
  • Track budgets, expenses, and accounts-related processes.
  • Liaise with accounts team for record-keeping and compliance.
  • Prepare reports, financial summaries, and presentations.
  • Help analyse financial data to support business decisions.

3. Project Management Support:

  • Coordinate projects, ensure deadlines are met, and provide progress updates.
  • Monitor project timelines, budgets, and resources.
  • Collaborate with departments for smooth execution of initiatives.

4. Administrative Support:

  • Organize travel arrangements and itineraries for CMD.
  • Handle confidential documents and prepare presentations.
  • Manage CMDs office needs, including supplies and IT support.

5. Stakeholder Management:

  • Serve as point of contact for CMD with internal stakeholders.
  • Act as liaison for external stakeholders (clients, partners, vendors, board members).
  • Represent CMD in meetings or events and relay key insights and action items.

Key Competencies:

Functional

Financial Literacy

Project Coordination

Administrative Expertise

Technology Proficiency

Calendar and Time Management

Behavioural

Strong Communication & Coordination

Cross Functional Team Working

Quality and Service Orientation

Delivering Consistent Results

Stakeholder Management

Confidentiality and Discretion

Key Stakeholders:

Internal

CMD

Executive Team

Finance/Accounts Team

HR & Admin Teams

Other Departments

External

Clients

Vendors & Partners

Board Members

Other requirements:

Education qualification:

Mandatory: - A bachelors & masters degree in business administration, Finance, or a related field.

Desirable: - Additional certifications in office management, project management, or executive assistance are a plus.

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