Executive Assistant cum Secretary To Chairman

1 week ago

Chennai, Tamil Nadu, India Layam Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Role & responsibilities

  • A. Strategic & Operational Coordination

  • Act as the central coordination point for all activities routed through the Chairmans office.

  • Plan and manage the Chairmans daily schedule, meetings, appointments, and travel arrangements.

  • Maintain oversight of ongoing projects and follow-ups across all operational sites.

  • B. Meeting Management

  • Schedule, organize, and document meetings with minutes circulated within 2 hours.

  • Track all follow-ups and ensure timely completion of action items.

  • C. Communication & Documentation

  • Draft and finalize correspondence, reports, and presentations with high English diction.

  • Handle confidential documents with discretion and integrity.

  • D. Stakeholder & Site Coordination

  • Liaise with site heads, branch managers, and department heads for information flow.

  • Coordinate performance dashboards and review meetings.

  • E. Technology & Process Efficiency

  • Use Microsoft Office, Google Workspace, and Power BI effectively.

  • Automate trackers, reminders, and follow-up systems for productivity.

  • F. Confidential & Special Projects

  • Assist in confidential presentations, strategic reports, and performance analyses.

  • Support special assignments involving new initiatives or audits.

Preferred candidate profile

The Executive Assistant will act as the strategic right-hand and trusted support to the Chairman of Layam Group, ensuring seamless execution of his day-to-day priorities across 64 sites, multiple business divisions, and corporate functions. The role demands a highly proactive, disciplined, and aggressive professional who can anticipate needs, handle multiple priorities, and coordinate end-to-end activities with confidentiality and precision.

  • Proactive, aggressive, and result-oriented attitude.
  • High energy, discipline, and ability to handle long working hours.
  • Excellent written and verbal communication in English.
  • Strong organizational and multitasking skills.
  • Loyalty, confidentiality, and professional grooming.

. Qualification & Experience

Graduate or Postgraduate in Business Administration, English Literature, Communication, or related discipline with 510 years in similar roles supporting CXOs or Chairmen. Excellent English communication is mandatory; Tamil or Hindi is an added advantage.

Growth & Career Path

Based on performance and commitment, this role offers progression to Manager Chairmans Office or Chief of Staff roles overseeing strategic initiatives.

. Compensation & Benefits

Competitive salary based on experience, with laptop, mobile, and allowances as per company policy.

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