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Job Description
Job Title: Executive Assistant
Location: Mumbai
Position Type: Full-Time Number of Positions - 01
Location is Prabhadevi Industrial Area (Work from office)
Company Overview
Jasra Graphics is a well-established, dynamic, and innovative company in Digital and Print Media Domain. Founded in 1972 by Ravi Jasra as a traditional pre-press bureau. JASRAS today has evolved into the most recognizable brand in India, and is today, one of the leading, full - service digital production firm, capable of serving needs of marketing and advertising businesses, from concept and design support through page composition and production, to digital film output, direct to press technologies. With its signature brand of technical and quality expertise, JASRAS have steadily built enviable countrywide reputation for providing unmatched pre-press and digital printing services to marketers, advertising firms, publishers, printers, graphic designers, and many more. Where to find us:
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We are seeking a highly experienced and organized Executive Assistant to provide comprehensive support to our CEO. The successful candidate will play a critical role in managing administrative tasks, optimizing the CEO's schedule, and ensuring the smooth day-to-day operations of the company.
Candidates
who
have
excellent experience
in
the
role
of
Admin Executive
and
capabilities managing company's Administration work would be highly
preferred
.
Job Responsibilities
- Schedule Management: Efficiently manage the calendar, including scheduling meetings, appointments, and travel arrangements.
- Administrative Support: Handle a wide range of administrative tasks, including but not limited to drafting emails, memos, reports, and other documents. Maintain organized files and databases.
- Financial Administration: Prepare financial statements, expense reports, and invoices. Assist in financial planning and budget tracking.
- Office Management: Oversee office supplies, equipment, and maintenance. Coordinate with vendors and service providers as needed.
- Travel Coordination: Make travel arrangements, including booking flights, accommodations, and ground transportation. Create detailed itineraries and handle travel-related logistics.
- Communication: Screen and manage phone calls, emails, and correspondence on behalf of the CEO. Ensure timely and appropriate responses.
- Meeting Support: Set up and coordinate meetings, both internal and external. Prepare meeting agendas, documents, and presentations. Take meeting minutes as required.
- Visitor Management: Greet and screen visitors, ensuring a professional and welcoming atmosphere in the office.
- Document Management: Organize and maintain important documents, reports, and company records. Ensure confidentiality and accessibility when needed.
- Workdays - Monday to Saturday
Qualifications
- Experience: A minimum of 2 – 6 years
- Education: Bachelor's degree or equivalent.
- Technical Skills: Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Familiarity with document management software is a plus.
- Organization: Exceptional organizational skills with the ability to prioritize tasks and meet deadlines.
- Communication: Strong written and verbal communication skills. Ability to maintain discretion and confidentiality.
- Adaptability: A flexible and adaptable mindset, capable of handling unexpected changes and challenges.
- Problem Solving: Strong problem-solving abilities and a proactive approach to addressing issues.
- Detail-Oriented: Meticulous attention to detail to ensure accuracy in all tasks.
- Time Management: Excellent time management skills to maximize productivity.
Skills: excel,outlook,maintenance,presentations,powerpoint,word,pre-press,microsoft office,digital printing,office supplies,organized files,phone calls,calender plannning
