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Assistant/Deputy/Manager- Administration

2 weeks ago

Lucknow, Uttar Pradesh, India Jaipuria Institute of Management Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Position: Assistant/Deputy/Manager - Admin

Location: Jaipuria Institute of Management, Lucknow

Reporting To: CAO - Administration

Department: Administration

Role Summary:

The Administration is responsible for overseeing all administrative functions and operations at Jaipuria Institute of Management, Lucknow. This role involves managing facilities, ensuring efficient office operations, and coordinating various administrative activities to support the institution's overall goals and objectives.

Key Responsibilities:

1. Hostel Support:

  • Coordination with the Admission and PMC teams to call and keep a record of hostel requirements for existing and new students.
  • Ensure smooth functioning and management of student hostels, including room allocation, maintenance, and grievance handling.
  • Coordinate with hostel wardens and housekeeping staff to maintain cleanliness, safety, and discipline in the premises.
  • Monitor inventory and ensure the timely procurement of hostel supplies and essentials.
  • Address student concerns related to hostel facilities and escalate unresolved issues to the concerned authority.

2. Office of Student Affairs (OSA) Support:

  • Assist the OSA in organizing student events, activities, and workshops.
  • Manage Hostel residents' related documentation, including attendance, leave applications, and compliance with institute policies.
  • Act as a liaison between students and other departments for addressing queries and resolving concerns.
  • Support in preparing reports, maintaining records, and tracking student engagement initiatives taken by hostel residents

3. Hospitals and Hotel Tie-ups:

  • Identify, negotiate, and finalize agreements with local hospitals for student health services, including emergency care and routine check-ups.
  • Establish hotel partnerships to accommodate guests, parents, and visiting faculty during institutional events.
  • Maintain and update records of partnerships and ensure smooth coordination for timely services.
  • Handle billing, invoicing, and compliance related to partner organizations.

4. Facilities Management:

  • Supervise maintenance of facilities, including buildings, classrooms, equipment, and grounds.
  • Manage contracts and service agreements for facility maintenance and repairs.
  • Ensure compliance with health and safety regulations.

5. Office Operations:

  • Oversee daily administrative operations, including mail, correspondence, and office supply management.
  • Maintain efficient document filing and retrieval systems.

6. Team Management:

  • Lead and manage the administrative support team.
  • Foster a positive and collaborative work environment.

7. Event Coordination:

  • Coordinate logistics for events, meetings, and conferences hosted by the institute.
  • Arrange for catering, audio-visual equipment, and other event requirements.
  • Ensure events are executed smoothly and professionally.

8. Compliance and Reporting:

  • Ensure compliance with institutional policies and procedures.
  • Prepare reports and documentation for internal and external stakeholders as required.

Qualifications and Skills:

  • Master's degree in Business Administration, Management, or a related field. Master's degree preferred.
  • Proven experience (8+ years) in administrative management, preferably in an educational institution.
  • Strong leadership and managerial skills with the ability to motivate and develop a diverse team.
  • Knowledge of facilities management, budgeting, and compliance regulations.
  • Proficiency in the MS Office suite and other relevant software applications.