Front Desk Receptionist
2 weeks ago
Key Responsibilities
Administrative Support:
Provide administrative support to executives and departments, including calendar management, meeting room arrangement, and document preparation.
- Assist with office management tasks, such as ordering office stationery and supplies and managing office equipment.
- Handle incoming calls, emails, and enquires in a professional and timely manner.
- Involve in event management on occasions like employee birthdays, festivals and celebratory events.
2. Vendor Management:
- Maintain vendor contact information and records and ensure all vendor agreements, contracts, and documentation are properly filed and up to date.
Prepare regular reports on vendor activities, expenditures, and performance metrics.
Communication and Coordination:
Serve as the primary point of contact for all departments in regards to admin related enquiries and support for employees.
- Managing and coordinating with the office boys, drivers, and hygiene staff to maintain cleanliness, efficiency, and a welcoming atmosphere throughout the office environment.
- Monitoring office expenses and costs and liaising with the accounts department for bill clearance.
- Be well versed with MIS reporting and MS Excel to prepare accurate documents.
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