Tender Manager

17 hours ago

Chennai, Tamil Nadu, India Restore comm solutions Full time ₹ 1,80,000 - ₹ 3,60,000 per year

he Tender Executive is responsible for identifying relevant tenders, preparing and submitting technical/financial bids, coordinating with internal teams, maintaining documentation, and ensuring compliance with all tender requirements. The role involves active client communication, follow-ups, market research, and supporting the company in winning government and private sector bids through accurate and timely submissions.

JOB DESCRIPTION (JD) – Tender Executive1. Tender Identification & Evaluation

  • Monitor GeM, CPPP, e-procurement, and state tender portals daily.
  • Identify suitable tenders based on company products/services.
  • Analyze eligibility criteria, scope of work, and financial requirements.
  • Prepare tender summary sheets for management approval.

2. Tender Documentation & Preparation

  • Collect and compile documents: GST, ISO, OEM certificates, catalogs, declarations, annexures, financial statements, etc.
  • Prepare technical bids, compliance sheets, and BOQs.
  • Ensure all documents meet the tender format and specifications.
  • Coordinate with Sales, Technical, Finance, and Legal teams for accurate data.

3. Online & Offline Submission

  • Upload documents on GeM, CPP, eProc portals.
  • Enter BOQ prices, product specs, and fill all mandatory forms.
  • Manage EMD, bid security declarations, MSME exemption, and payment processes.
  • Prepare offline bid packets (signing/stamping/sealing) as needed.
  • Ensure 100% timely submission before deadline.

4. Client Approach & Communication

  • Approach clients (government & private) for tender opportunities and discussions.
  • Handle pre-bid queries, call clarifications, and attend pre-bid meetings.
  • Maintain professional communication with procurement officers and client representatives.
  • Send company profile, quotations, and required documents to clients proactively.

5. Post-Submission Activities

  • Track the status of submitted bids.
  • Follow up for technical/financial evaluation results.
  • Support in reverse auctions, negotiations, and order finalization.
  • Inform management about tender outcomes and next steps.

6. Documentation & Reporting

  • Maintain tender tracker, bid register, client approach register, and submission log.
  • Prepare weekly/monthly tender performance reports.
  • Update renewal dates for GST, ISO, EMD exemptions, product catalogs, and OEM documents.
  • Maintain accurate digital and physical documentation for audit purposes.

7. Compliance & Policy Awareness

  • Understand tender policies: Make in India (MII), MSME benefits, EMD exemption, performance security, LD penalties, delivery terms, payment terms, warranty requirements.
  • Ensure 100% compliance with tender norms to avoid rejection.

Skills Required

  • Strong knowledge of GeM, CPPP, and e-procurement portals
  • Good understanding of government tender processes
  • Excellent communication & documentation skills
  • Attention to detail and accuracy
  • Ability to coordinate across departments
  • Good Excel, PDF, and document editing skills
  • Basic commercial knowledge (pricing, taxes, terms)
  • Time management and ability to work under deadlines

Experience (as applicable)

  • 1–5 years in tendering, bidding, documentation, procurement, or business development.
  • Experience with Fresa, Tally, or ERP systems (if logistics-related).

Job Types: Full-time, Part-time

Pay: ₹15,000.00 per month

Expected hours: 30 – 40 per week

Benefits:

  • Cell phone reimbursement
  • Internet reimbursement
  • Work from home

Work Location: Remote

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