Senior Personal Assistant
6 days ago
About the Role
We are seeking a proactive, detail-oriented, and highly organized Personal Assistant
(PA) to provide comprehensive support to our executives. This role requires discretion,
flexibility, and the ability to thrive in a fast-paced, dynamic environment where priorities can
shift quickly. The PA will serve as the executive's right hand—managing schedules,
communications, and ensuring the executive's time and focus are directed toward high-value
activities.
Key Responsibilities -
Calendar & Scheduling
Manage the calendar, including daily appointments, meetings, and events.
Handle last-minute changes and re-prioritize schedules effectively.
Travel & Logistics
Plan and coordinate complex travel itineraries, including flights, hotels, visas, and
ground transportation.
Ensure smooth execution of business trips with detailed itineraries and contingency
planning.
Communication & Correspondence
Serve as the first point of contact for calls, emails, and messages on behalf of the
executives.
Draft, proofread, and manage confidential correspondence.
Liaise professionally with internal teams, clients, and external stakeholders.
Documentation & Reports
Prepare, edit, and organize documents, presentations, and briefing materials.
Executive Support & Coordination
Ensure the executive is well-prepared for meetings by providing relevant materials in
advance.
Track follow-ups, action items, and deadlines.
Coordinate with leadership team members to align priorities and streamline decision-
making.
General Support
Handle ad-hoc tasks, errands, and special projects as assigned.
Be available for urgent requests outside standard working hours.
Requirements
Essential Skills & Attributes
Strong organizational and multitasking abilities with meticulous attention to detail.
Must be free to work flexibly through-out the day and work according to needs and schedules of the executives.
Excellent communication skills (written and verbal).
High level of discretion, integrity, and professionalism when handling confidential
information.
Tech-savvy; proficient in Google Workspace/MS Office, scheduling platforms, and
travel apps.
Ability to remain calm under pressure and adapt to shifting priorities.
Flexibility to work extended hours or weekends when required.
MBA degree preferred.
Preferred Qualifications
Previous experience as a Personal Assistant (PA) or Executive Assistant (EA) to
senior leadership.
Experience managing complex travel arrangements and high-volume calendars.
Exposure to corporate, startup, or fast-paced environments.
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