Senior Personal Assistant

6 days ago

Kolkata metropolitan area West Bengal, India Travel And Tour World Full time ₹ 5,00,000 - ₹ 12,00,000 per year

About the Role

We are seeking a proactive, detail-oriented, and highly organized Personal Assistant

(PA) to provide comprehensive support to our executives. This role requires discretion,

flexibility, and the ability to thrive in a fast-paced, dynamic environment where priorities can

shift quickly. The PA will serve as the executive's right hand—managing schedules,

communications, and ensuring the executive's time and focus are directed toward high-value

activities.

Key Responsibilities -

Calendar & Scheduling

 Manage the calendar, including daily appointments, meetings, and events.

 Handle last-minute changes and re-prioritize schedules effectively.

Travel & Logistics

 Plan and coordinate complex travel itineraries, including flights, hotels, visas, and

ground transportation.

 Ensure smooth execution of business trips with detailed itineraries and contingency

planning.

Communication & Correspondence

 Serve as the first point of contact for calls, emails, and messages on behalf of the

executives.

 Draft, proofread, and manage confidential correspondence.

 Liaise professionally with internal teams, clients, and external stakeholders.

Documentation & Reports

 Prepare, edit, and organize documents, presentations, and briefing materials.

Executive Support & Coordination

 Ensure the executive is well-prepared for meetings by providing relevant materials in

advance.

 Track follow-ups, action items, and deadlines.

 Coordinate with leadership team members to align priorities and streamline decision-

making.

General Support

 Handle ad-hoc tasks, errands, and special projects as assigned.

 Be available for urgent requests outside standard working hours.

Requirements

Essential Skills & Attributes

 Strong organizational and multitasking abilities with meticulous attention to detail.


Must be free to work flexibly through-out the day and work according to needs and schedules of the executives.

 Excellent communication skills (written and verbal).

 High level of discretion, integrity, and professionalism when handling confidential

information.

 Tech-savvy; proficient in Google Workspace/MS Office, scheduling platforms, and

travel apps.

 Ability to remain calm under pressure and adapt to shifting priorities.

 Flexibility to work extended hours or weekends when required.

 MBA degree preferred.

Preferred Qualifications

 Previous experience as a Personal Assistant (PA) or Executive Assistant (EA) to

senior leadership.

 Experience managing complex travel arrangements and high-volume calendars.

 Exposure to corporate, startup, or fast-paced environments.

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