HR Executive

5 days ago


Anand, Gujarat, India Vidya Wires Limited Full time ₹ 2,50,000 - ₹ 5,00,000 per year

Job Overview:

The HR Executive will support the HR department in a variety of functions, ensuring smooth and efficient HR operations. This role involves handling in recruitment, employee relations, training & development, performance management, succession planning, organizational development activities, compliance, and other core HR activities.

Key Responsibilities:

  • Recruitment & Onboarding:
  • Assist in the end-to-end recruitment process, including sourcing, screening, shortlisting candidates, and scheduling interviews.
  • Prepare and manage offer letters, employment contracts, and other documentation related to recruitment.
  • Conduct onboarding for new hires, ensuring they are properly integrated into the organization.
  • Employee Records Management:
  • Maintain and update new hired and existing employees records in the system.
  • Ensure the accuracy and confidentiality of employee data.
  • Training Needs Assessment:
  • Conduct regular assessments to identify training needs for employees at all levels.
  • Collaborate with department heads and team leaders to identify training needs across various departments.
  • Conduct surveys, interviews, and focus groups to determine skill gaps and development opportunities for employees.
  • Training Program Design & Development:
  • Manage overall designing and developing effective training programs, modules, workshops, and materials based on identified needs.
  • Create training materials (manuals, e-learning modules, presentation slides) aligned with industry standards, safety protocols, and company policies.
  • Ensure training content aligns with company goals, culture, and the learning preferences of employees.
  • Partner with external vendors or subject-matter experts to design specialized training programs when necessary.
  • Training Delivery & Facilitation:
  • Facilitate and deliver training sessions, workshops, and seminars for employees on various topics (soft skills, leadership development, technical skills, compliance, functional skills etc) if so required.
  • Use a variety of training methods, including e-learning, instructor-led sessions, on-the-job training and open house communication platforms.
  • Ensure all employees are trained in safety, quality standards, machinery operation, compliance, and soft skills.
  • Evaluate and modify training methods and content to ensure they remain effective and relevant.
  • Performance Monitoring & Evaluation:
  • Track the effectiveness of training programs through feedback surveys, quizzes, and performance assessments.
  • Analyse post-training data to measure learning outcomes, knowledge retention, and employee performance improvements.
  • Provide recommendations for continuous improvement in training programs based on feedback and results.
  • Employee Development & Coaching:
  • Support individual employee development plans by offering personalized coaching and mentoring.
  • Identify high-potential employees and assist in their development through tailored training interventions.

8. Compliance and Safety Training:

o Ensure that all training programs comply with legal regulations, safety standards, and company policies.

o Coordinate and deliver safety-related training, such as personal safety, machine safety, and emergency response.

o Maintain records of training activities for audit purposes.

  • Training Administration:
  • Manage training schedules, logistics, and resources (room bookings, materials, online platforms).
  • Maintain accurate records of training sessions, attendance, and certifications.
  • Ensure compliance with company policies and regulations during training activities.
  • Learning & Development Reporting:
  • Prepare reports on training activities, attendance, feedback, and outcomes for senior management and HR teams.
  • Maintain an updated database of all employee training records and certifications.

11. Continuous Learning & Development:

  • Stay up to date with the latest trends, tools, and best practices in training and development.
  • Attend professional development workshops or conferences to enhance personal knowledge and skills.
  • Performance Appraisal Process:
  • Assist in the planning and execution of annual and quarterly performance appraisal cycles.
  • Coordinate with departments to ensure timely completion of performance evaluations for employees.
  • Provide administrative support in tracking progress and completion of performance reviews.
  • Goal Setting & Alignment:
  • Work with managers and team leads to help set SMART goals for employees that align with organizational objectives.
  • Ensure that employee goals are clearly defined, measurable, and consistently aligned with the company's vision and strategy.
  • Support managers in reviewing and updating goals periodically to ensure they remain relevant.
  • Continuous Feedback & Coaching:
  • Facilitate the continuous feedback process between managers and employees to ensure regular communication on performance.
  • Assist in developing feedback mechanisms and provide guidance on delivering constructive feedback.
  • Encourage coaching and mentoring initiatives to improve individual performance and skill development.
  • Performance Improvement Plans (PIP):
  • Assist in identifying employees who are underperforming and collaborate with managers to develop appropriate performance improvement plans.
  • Track the progress of employees on PIPs and ensure that follow-up actions are taken to address performance gaps.
  • Provide support to managers during the coaching process to ensure performance issues are managed effectively.
  • Data Analysis & Reporting:
  • Collect, analyse, and interpret performance data to identify trends, patterns, and areas for improvement.
  • Prepare and present performance management reports for HR leadership and department heads.
  • Assist in creating dashboards or other performance metrics tools to track the effectiveness of the performance management system.
  • Employee Rewards & Recognition:
  • Collaborate with respective teams to identify training or development needs based on performance data.
  • Assist in recognizing and rewarding top performers and contribute to initiatives that foster employee motivation and engagement.
  • Ensure that recognition and rewards are aligned with the performance management system.
  • Policy & Process Improvement:
  • Contribute to the review and refinement of performance management policies, ensuring they are fair, transparent, and aligned with best practices.
  • Help streamline performance management processes to ensure efficiency and ease of use for both managers and employees.
  • Keep abreast of industry trends and best practices in performance management and propose improvements accordingly.

19. Employee Relations & Engagement:

o Act as a point of contact for employees regarding HR-related queries and concerns.

o Assist in organizing employee engagement activities, team-building events, and recognition programs.

o Address employee grievances and support conflict resolution processes.

20. Compliance & Policies:

o Ensure adherence to labour laws, company policies, and industry regulations.

o Assist in the preparation and implementation of HR policies and procedures.

o Maintain up-to-date knowledge of HR best practices and compliance regulations.

21. HR Reporting & Documentation:

o Prepare HR reports and analyse trends in various HR functions like attendance, turnover, and performance.

o Maintain proper documentation for audits and compliance purposes.

Key Skills & Qualifications:

  • Master's degree in Human Resources, Business Administration, or related field.
  • 4-5 years of experience in HR or related roles (preferably in core HR functions).
  • Strong knowledge of HR best practices, employment laws, and regulations.
  • Proficient in MS Office (Word, Excel, PowerPoint) and HRIS software.
  • Strong organizational and time-management skills.
  • Excellent communication skills (verbal and written).
  • Ability to handle sensitive information with discretion and confidentiality.
  • Strong understanding of adult learning principles and training methods.
  • Ability to assess and measure training effectiveness.

Desired Attributes:

  • Proactive, detail-oriented, and capable of managing multiple tasks.
  • Strong interpersonal skills with a positive attitude and a team-oriented approach.
  • Problem-solving ability and conflict resolution skills.
  • Discretion and integrity in handling confidential employee data.

Job Types: Full-time, Permanent

Pay: Up to ₹500,000.00 per year

Benefits:

  • Cell phone reimbursement
  • Food provided
  • Health insurance
  • Life insurance
  • Provident Fund

Schedule:

  • Day shift
  • Fixed shift

Supplemental Pay:

  • Yearly bonus

Language:

  • English (Required)

Work Location: In person

Application Deadline: 10/06/2025
Expected Start Date: 01/07/2025


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