HR Executive

Job Overview:

The HR Executive will support the HR department in a variety of functions, ensuring smooth and efficient HR operations. This role involves handling in recruitment, employee relations, training & development, performance management, succession planning, organizational development activities, compliance, and other core HR activities.

Key Responsibilities:

• Recruitment & Onboarding:
• Assist in the end-to-end recruitment process, including sourcing, screening, shortlisting candidates, and scheduling interviews.
• Prepare and manage offer letters, employment contracts, and other documentation related to recruitment.
• Conduct onboarding for new hires, ensuring they are properly integrated into the organization.
• Employee Records Management:
• Maintain and update new hired and existing employees records in the system.
• Ensure the accuracy and confidentiality of employee data.
• Training Needs Assessment:
• Conduct regular assessments to identify training needs for employees at all levels.
• Collaborate with department heads and team leaders to identify training needs across various departments.
• Conduct surveys, interviews, and focus groups to determine skill gaps and development opportunities for employees.
• Training Program Design & Development:
• Manage overall designing and developing effective training programs, modules, workshops, and materials based on identified needs.
• Create training materials (manuals, e-learning modules, presentation slides) aligned with industry standards, safety protocols, and company policies.
• Ensure training content aligns with company goals, culture, and the learning preferences of employees.
• Partner with external vendors or subject-matter experts to design specialized training programs when necessary.
• Training Delivery & Facilitation:
• Facilitate and deliver training sessions, workshops, and seminars for employees on various topics (soft skills, leadership development, technical skills, compliance, functional skills etc) if so required.
• Use a variety of training methods, including e-learning, instructor-led sessions, on-the-job training and open house communication platforms.
• Ensure all employees are trained in safety, quality standards, machinery operation, compliance, and soft skills.
• Evaluate and modify training methods and content to ensure they remain effective and relevant.
• Performance Monitoring & Evaluation:
• Track the effectiveness of training programs through feedback surveys, quizzes, and performance assessments.
• Analyse post-training data to measure learning outcomes, knowledge retention, and employee performance improvements.
• Provide recommendations for continuous improvement in training programs based on feedback and results.
• Employee Development & Coaching:
• Support individual employee development plans by offering personalized coaching and mentoring.
• Identify high-potential employees and assist in their development through tailored training interventions.

8. Compliance and Safety Training:

o Ensure that all training programs comply with legal regulations, safety standards, and company policies.

o Coordinate and deliver safety-related training, such as personal safety, machine safety, and emergency response.

o Maintain records of training activities for audit purposes.

• Training Administration:
• Manage training schedules, logistics, and resources (room bookings, materials, online platforms).
• Maintain accurate records of training sessions, attendance, and certifications.
• Ensure compliance with company policies and regulations during training activities.
• Learning & Development Reporting:
• Prepare reports on training activities, attendance, feedback, and outcomes for senior management and HR teams.
• Maintain an updated database of all employee training records and certifications.

11. Continuous Learning & Development:

• Stay up to date with the latest trends, tools, and best practices in training and development.
• Attend professional development workshops or conferences to enhance personal knowledge and skills.
• Performance Appraisal Process:
• Assist in the planning and execution of annual and quarterly performance appraisal cycles.
• Coordinate with departments to ensure timely completion of performance evaluations for employees.
• Provide administrative support in tracking progress and completion of performance reviews.
• Goal Setting & Alignment:
• Work with managers and team leads to help set SMART goals for employees that align with organizational objectives.
• Ensure that employee goals are clearly defined, measurable, and consistently aligned with the company's vision and strategy.
• Support managers in reviewing and updating goals periodically to ensure they remain relevant.
• Continuous Feedback & Coaching:
• Facilitate the continuous feedback process between managers and employees to ensure regular communication on performance.
• Assist in developing feedback mechanisms and provide guidance on delivering constructive feedback.
• Encourage coaching and mentoring initiatives to improve individual performance and skill development.
• Performance Improvement Plans (PIP):
• Assist in identifying employees who are underperforming and collaborate with managers to develop appropriate performance improvement plans.
• Track the progress of employees on PIPs and ensure that follow-up actions are taken to address performance gaps.
• Provide support to managers during the coaching process to ensure performance issues are managed effectively.
• Data Analysis & Reporting:
• Collect, analyse, and interpret performance data to identify trends, patterns, and areas for improvement.
• Prepare and present performance management reports for HR leadership and department heads.
• Assist in creating dashboards or other performance metrics tools to track the effectiveness of the performance management system.
• Employee Rewards & Recognition:
• Collaborate with respective teams to identify training or development needs based on performance data.
• Assist in recognizing and rewarding top performers and contribute to initiatives that foster employee motivation and engagement.
• Ensure that recognition and rewards are aligned with the performance management system.
• Policy & Process Improvement:
• Contribute to the review and refinement of performance management policies, ensuring they are fair, transparent, and aligned with best practices.
• Help streamline performance management processes to ensure efficiency and ease of use for both managers and employees.
• Keep abreast of industry trends and best practices in performance management and propose improvements accordingly.

19. Employee Relations & Engagement:

o Act as a point of contact for employees regarding HR-related queries and concerns.

o Assist in organizing employee engagement activities, team-building events, and recognition programs.

o Address employee grievances and support conflict resolution processes.

20. Compliance & Policies:

o Ensure adherence to labour laws, company policies, and industry regulations.

o Assist in the preparation and implementation of HR policies and procedures.

o Maintain up-to-date knowledge of HR best practices and compliance regulations.

21. HR Reporting & Documentation:

o Prepare HR reports and analyse trends in various HR functions like attendance, turnover, and performance.

o Maintain proper documentation for audits and compliance purposes.

Key Skills & Qualifications:

• Master's degree in Human Resources, Business Administration, or related field.
• 4-5 years of experience in HR or related roles (preferably in core HR functions).
• Strong knowledge of HR best practices, employment laws, and regulations.
• Proficient in MS Office (Word, Excel, PowerPoint) and HRIS software.
• Strong organizational and time-management skills.
• Excellent communication skills (verbal and written).
• Ability to handle sensitive information with discretion and confidentiality.
• Strong understanding of adult learning principles and training methods.
• Ability to assess and measure training effectiveness.

Desired Attributes:

• Proactive, detail-oriented, and capable of managing multiple tasks.
• Strong interpersonal skills with a positive attitude and a team-oriented approach.
• Problem-solving ability and conflict resolution skills.
• Discretion and integrity in handling confidential employee data.

Job Types: Full-time, Permanent

Pay: Up to ₹500,000.00 per year

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Life insurance
• Provident Fund

Schedule:

• Day shift
• Fixed shift

Supplemental Pay:

• Yearly bonus

Language:

• English (Required)

Work Location: In person

Application Deadline: 10/06/2025
Expected Start Date: 01/07/2025