Office Administrator
17 hours ago
Position: Office Administrator / Administrative Executive
Experience: 2–5 Years (preferred)
Location: Panampilly Nagar
Type: Full-time
Job Summary:
We are looking for a proactive and well-organized Office Administrator to manage the day-to-day administrative operations of our architectural office. The ideal candidate should have excellent communication skills in English and Malayalam, be client-friendly, and capable of handling office coordination, accounts monitoring, and scheduling activities efficiently.
Key Responsibilities:
1. Office Administration & Coordination
- Manage daily office operations and ensure smooth workflow.
- Handle phone calls, emails, and client inquiries professionally.
- Coordinate between clients, design team, and management.
- Maintain office records, filing systems, and documentation.
2. Client Interaction
- Greet and assist clients and visitors at the office.
- Schedule client meetings and prepare necessary documents for discussions.
- Follow up with clients for approvals, payments, and project updates.
3. Accounts & Financial Support
- Monitor office accounts, petty cash, and expenses.
- Coordinate with accountant and management for monthly reports and billing.
- Assist in tracking project budgets, invoices, and vendor payments.
4. Scheduling & Meetings
- Arrange meetings, appointments, and internal reviews.
- Maintain the office calendar and meeting schedules.
- Record meeting minutes and circulate action points.
5. Office Operations & Support
- Supervise housekeeping, stationery, and office maintenance.
- Coordinate travel, courier, and other logistics.
- Support HR activities like attendance, leave records, and recruitment coordination.
Skills & Requirements:
- Excellent communication skills in English and Malayalam (spoken and written).
- Pleasant personality and strong interpersonal skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and basic accounting tools.
- Ability to multitask, prioritize, and handle deadlines.
- Strong organizational and coordination abilities.
Qualifications:
- Bachelor's degree in Business Administration / Commerce / any relevant field.
- Prior experience in an architecture, interior design, or construction firm preferred.
Reporting To:
Principal Architect / Office Manager
Compensation:
As per experience and skill level.
Job Type: Full-time
Pay: ₹12, ₹16,000.00 per month
Work Location: In person
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