Office Administrator

17 hours ago


Panampilly Nagar Kochi Kerala, India HomeMAKE Tower, Muvattupuzha Full time ₹ 2,40,000 - ₹ 4,80,000 per year

Position: Office Administrator / Administrative Executive

Experience: 2–5 Years (preferred)

Location: Panampilly Nagar

Type: Full-time

Job Summary:

We are looking for a proactive and well-organized Office Administrator to manage the day-to-day administrative operations of our architectural office. The ideal candidate should have excellent communication skills in English and Malayalam, be client-friendly, and capable of handling office coordination, accounts monitoring, and scheduling activities efficiently.

Key Responsibilities:

1. Office Administration & Coordination

  • Manage daily office operations and ensure smooth workflow.
  • Handle phone calls, emails, and client inquiries professionally.
  • Coordinate between clients, design team, and management.
  • Maintain office records, filing systems, and documentation.

2. Client Interaction

  • Greet and assist clients and visitors at the office.
  • Schedule client meetings and prepare necessary documents for discussions.
  • Follow up with clients for approvals, payments, and project updates.

3. Accounts & Financial Support

  • Monitor office accounts, petty cash, and expenses.
  • Coordinate with accountant and management for monthly reports and billing.
  • Assist in tracking project budgets, invoices, and vendor payments.

4. Scheduling & Meetings

  • Arrange meetings, appointments, and internal reviews.
  • Maintain the office calendar and meeting schedules.
  • Record meeting minutes and circulate action points.

5. Office Operations & Support

  • Supervise housekeeping, stationery, and office maintenance.
  • Coordinate travel, courier, and other logistics.
  • Support HR activities like attendance, leave records, and recruitment coordination.

Skills & Requirements:

  • Excellent communication skills in English and Malayalam (spoken and written).
  • Pleasant personality and strong interpersonal skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and basic accounting tools.
  • Ability to multitask, prioritize, and handle deadlines.
  • Strong organizational and coordination abilities.

Qualifications:

  • Bachelor's degree in Business Administration / Commerce / any relevant field.
  • Prior experience in an architecture, interior design, or construction firm preferred.

Reporting To:

Principal Architect / Office Manager

Compensation:

As per experience and skill level.

Job Type: Full-time

Pay: ₹12, ₹16,000.00 per month

Work Location: In person



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