Administrative Coordinator

2 weeks ago


Krushna Nagar Corner Pune, India Delta Pi Engineering Full time ₹ 8,00,000 - ₹ 12,00,000 per year

We are seeking a proactive Operations/Admin Coordinator to support day-to-day business operations, including order processing, client communication, vendor coordination, and reporting. This role is critical in ensuring smooth workflow and providing the owner with accurate information for decision-making.

  1. Key ResponsibilitiesOrder & Client Management
  • Prepare and issue quotations, order confirmations, and dispatch notes.
  • Follow up with clients on approvals, delivery schedules, and payments.
  • Maintain CRM / Excel tracker of inquiries, orders, and deliveries.
  1. Vendor & Production Coordination
  • Liaise with suppliers for material status and delivery timelines.
  • Assist production team in scheduling jobs based on client orders.
  • Track job completion and ensure timely dispatch.
  1. Accounts & Reporting
  • Maintain records of receivables and payables in coordination with Accounts.
  • Generate weekly cash flow and outstanding reports.
  • Support in reconciliation of client/vendor ledgers.
  1. Administration & Documentation
  • Keep records of purchase orders, invoices, delivery challans.
  • Prepare MIS dashboards (Orders booked, dispatched, payments received).
  • Support compliance/documentation requirements as needed.
  • Skills & QualificationsGraduate in Commerce/Business Administration/Engineering (preferred).
  • 2–4 years of experience in operations, sales coordination, or admin role.
  • Strong organizational & follow-up skills.
  • Proficient in MS Office (Excel, Word, Outlook); knowledge of ERP/CRM is a plus.
  • Good communication skills in English and [local language].
  • Ability to multitask and work independently with attention to detail.
  • What We OfferExposure to both operations and business management.
  • Opportunity to grow into an Operations Executive/Manager role.
  • Supportive environment with direct mentorship from the Managing Director.


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