Travel Desk and Admin Executive

3 days ago

Mumbai, Maharashtra, India Aapl Solutions . Full time ₹ 2,50,000 - ₹ 6,00,000 per year

About the Role:

We are seeking a detail-oriented and proactive Travel Desk cum Admin Executive to oversee travel arrangements and general office administration. This position plays a key role in ensuring smooth travel planning, compliance with policies, and efficient office operations. The role also includes handling car insurance for senior management, managing vehicle penalties, and sourcing insurance quotes.

Key Responsibilities:

Travel Management:

  • Plan and book domestic and international travel (flights, hotels, local transport).
  • Manage itineraries and ensure travel adheres to company policies and budgets.
  • Handle visa applications and passport documentation.
  • Coordinate with travel agencies and service providers.
  • Provide support during last-minute changes or emergencies.
  • Maintain accurate travel records and expense reports.

Car & Insurance Management:

  • Handle insurance renewals for senior management vehicles.
  • Track and resolve any car penalties or fines.
  • Obtain competitive insurance quotes and maintain related records.

Administrative Support:

  • Manage office supplies and ensure resource availability.
  • Coordinate internal meetings, office events, and conferences.
  • Handle mail, courier, and other front desk responsibilities.
  • Prepare and maintain administrative documents.
  • Welcome visitors and manage the reception area.
  • Support vendor coordination for office services.
  • Assist with basic HR-related documentation if required.

Skills & Qualifications:

  • Bachelors degree in Business Administration, Travel Management, or related field.
  • 2-4 years of experience in travel coordination and administrative roles.
  • Working knowledge of car insurance processes and documentation.
  • Strong organizational and multitasking abilities.
  • Proficient in MS Office and travel booking tools/platforms.
  • Good communication and negotiation skills.
  • Familiarity with visa/passport application procedures.
  • Strong interpersonal and customer service orientation.
  • Ability to work independently and in a team.

How to Apply:

Interested candidates can share their updated resume at with the subject line: Application for Travel Desk cum Admin Executive [Your Name].

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