Travel Desk Executive

10 hours ago


Mumbai, Maharashtra, India kaar quest Full time ₹ 2,40,000 - ₹ 5,00,000 per year

Job Title: PA & Travel Desk Executive

Department: Administration / Corporate Services

Location: Koparkhairane, Navi Mumbai

Employment Type: Full-time

Position-1

CTC: ₹3, 00,000 – ₹5, 00,000 per annum (Based on experience and fit)

Role Overview

The Travel Desk Executive is responsible for managing all travel-related activities for

employees and guests, ensuring seamless coordination, cost-effective arrangements, and

compliance with company policies. This role demands excellent organizational skills,

attention to detail, and a customer-first mindset.

Key Responsibilities

  • Manage schedules, calendars, and appointments
  • Handle phone calls, emails, and correspondence
  • Arrange travel, accommodations, and itineraries
  • Provide general administrative and clerical support
  • Coordinate domestic and international travel bookings (flights, hotels, transport)
  • Handle visa applications and travel documentation
  • Negotiate rates with travel vendors and maintain vendor relationships
  • Ensure adherence to company travel policies and budgets
  • Provide real-time support for travel changes, cancellations, or emergencies
  • Maintain accurate MIS for travel records and expense reports
  • Liaise with HR and Finance for approvals and reimbursements
  • Update travelers with itinerary details and travel advisories
  • Monitor travel trends and suggest improvements to travel processes

Required Skills & Qualifications

  • Bachelor's degree in Hospitality, Travel, Business Administration, or related field
  • 3+ years of experience in travel coordination or customer service
  • Proficiency in travel booking platforms (e.g., Amadeus, Galileo, Sabre)
  • Strong communication and negotiation skills
  • Ability to multitask and work under pressure
  • Familiarity with international travel regulations and visa processes
  • High level of confidentiality and professionalism

Preferred Qualifications

  • Certification in Travel Management or IATA
  • Experience handling executive-level travel (CEO, COO, etc.)

Success Metrics

  • Timely and cost-effective travel arrangements
  • High traveler satisfaction scores
  • Compliance with travel policies
  • Efficient resolution of travel-related issues

Job Type: Full-time

Pay: ₹25, ₹40,000.00 per month

Benefits:

  • Provident Fund

Work Location: In person



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