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Specialist, Bid Support

2 weeks ago

Gurgaon, Haryana, India JLL Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Title -
Specialist, Bid Support

Reporting to Assistant Manager, Bid Support

Key stakeholders - Head of Solution & Proposals, Proposal Managers/Directors, Bid Coordinators, Sales Enablement and Operations Leads, Subject-Matter-Experts

Direct reports - Not applicable

Duties & responsibilities

What this job involves –

  • Work collaboratively with the Sales Leads and proposal manager to provide support for varied presales solution aspects, including bid-response.
  • Lead the kick-off calls, coordinate with department heads to identify specific stakeholders for individual bids, and act as the main contact-point for process execution.
  • Manage the bid portals and provide regular updates to Bid Managers/Directors on projects in the pipeline.
  • Complete first baseline draft RFP response, pulling baselines from proposal databases & baselines libraries. Would need to edit or re-write the responses to provide the best suited response. Gradually, start developing RFP's end to end, while actively engaging with Sales Lead or Project Managers and/or Account Team.

  • Own the development of tailored CVs/Bios/Case studies working with the business lines and SMEs.

  • Engage with all organizational SMEs to ensure that their inputs are incorporated in a timely manner.

  • Undertake research on customer and opportunity and gather competitive information to feed into bid-evaluation process and responses.

  • Contribute to the development of slides for bid presentations in PowerPoint, in coordination with the proposal manager, bid coordinator, and graphic design specialists.
  • Assist in preparing qualification and client proposal materials by bringing the best of the practice and delivering high quality client development materials.
  • Identify unique questions & responses in completed bids, and update the baselines with new content or coordinate with KM colleagues to have this closed

Performance objectives

  • Ability to understand company's service lines, business dynamics, and value proposition, and showcase the same through accurate, comprehensive and well-written draft responses
  • Ability to share ideas, display proactiveness, ownership of individual tasks, contribute to team projects, and ensuring closure in strict timelines
  • Teamwork, timeliness, quick learning, resourcefulness, ability to ideate – would be the key traits
  • Should be open to support during peak hours or after-office hours to contribute towards urgent client submissions

Key skills

  • Experience in Proposal Management / Support from a reputed firm
  • Content writing, content/knowledge management
  • Excellent written, verbal and interpersonal communications skills
  • Proficient with MS Office (Word, PowerPoint and Excel)
  • High attention to detail with consistent high-quality deliverables
  • Able to work on strict turnaround times, and have a problem-solving approach
  • Functional experience of MS Office (Word, PowerPoint and Excel); proficiency in formatting/design will be a plus

  • Good to have:

  • SharePoint – Creating lists/libraries/sites

  • Experience in Real Estate industry, especially construction or project management

Employee specification

  • Post-Graduate, with excellent academic credentials
  • 8-10 years of relevant experience from a professional services firm, including proposal editing and writing