Senior Specialist, Bid Support

Job Description JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Title: Senior Specialist, Bid Support Reporting to: Assistant Manager, Bid Centre of ExcellenceKey stakeholders: Sales Enablement Director, Sales Leads, Subject-Matter-Experts, Solution and Pricing Teams, Design LeadsDirect reports: Not applicableDuties & Responsibilities What this job involves A Senior Specialist is responsible for end-to-end completion of RFPs/RFIs responses within the necessary timescales, while working alongside stakeholders from Sales, Sales Enablement, Business, and Support Functions.S/he should review and analyze client RFP documents to understand key deliverables required of JLLs cross-functional teams. Lead Go/No-Go, Kick-off, and check-in calls, coordinating with specific stakeholders for input and act as the main contact-point for process execution. Ensure compliance with all RFP requirements and guidelines, while gathering all pertinent documents and creating the response document. Manage the bid portals to submit responses and provide regular updates to Bid Managers/Directors on projects success and updates. Maintain Gantt/workflow charts to map out current projects and expected closure timelines. Display a proactive approach to working with Bid Managers, Directors, and Business Development Teams. Collaborate with Graphic Design to oversee the production of graphics, charts, and other visuals to align with the clients requirements and branding. Liaise with departments such as HR, Finance, Legal, and Compliance for accurate responses and firm policies for submission. Work with the respective KM teams to ensure relevant and up-to-date documents & collaterals are available, in the correct format and branding. Manage and coordinate the final review, production, sign-off, and submission of proposals. Work with the Solution & Proposal teams to maintain a record of bids responded, and which business we have won/lost. Compile bid statistics and metrics tracking & reporting, such as:Time taken to respond Resource and other utilization statistics Identify improvement areas to close bid response drafts faster. Manage document storage and version control within the proposal process to ensure various teams have relevant documentation readily available for completion and future reference. Review knowledge base and proposal baselines to provide initial draft/response options based on the RFPs requirements. Capture Proposal teams feedback on completed drafts. Key Skills8-12 years of relevant experience in a professional services firm. Excellent written, verbal, and interpersonal communications and presentation skills. Strong project management capabilities to plan, organize, and oversee complex processes from start to finish. Collaborative with exceptional stakeholder management skills, including the ability to communicate clearly while motivating cross-functional teams to meet deadlines. Strong research and analysis skills, proficient in gathering and synthesizing relevant information to support client requests. Proficiency and confidence with various platforms and online tools such as MS Office suite, SharePoint, etc. Proactive and resourceful, able to problem solve for unexpected challenges or questions that arise during the proposal process. Strategic thinking to align bid teams inputs with client needs and efficiently allocate resources throughout the proposal process, enhancing JLLs competitive position. High attention to detail, ability to conduct final formatting, spelling, and consistent tone reviews, with consistently high-quality deliverables. Able to work on strict turnaround times. Able to quickly understand complex processes and create process/data-flow/systems maps (process mapping and documentation). Highly organized and able to manage multiple tasks, deadlines, and competing priorities. Employee SpecificationPost-Graduate. Experience in Bid Management/Support from a reputed firm. Someone who is organized and resourceful, and can effectively project manage the bid process, particularly around setting strict deadlines and holding stakeholders accountable. Has experience in confidently managing competing priorities of stakeholders sitting across regions. Knowledge/Content Management experience will be a plus. Location: On-site Gurugram, HR Scheduled Weekly Hours: 40 Job Tags: JBS If this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the tableJLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLLs recruitment process. We endeavor to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Locations: On-site